Faculty & Academic Services Admin Specialist

Southwestern Law School; Los Angeles, Northern (CA, KY); Hybrid; USD 32,000 - 36,000; Full time

Job summary

Southwestern Law School’s Faculty and Academic Services Assistant provides administrative and operational support to faculty and the Faculty and Academic Services department. This role assists with course preparation, instructional materials, exam administration, and academic records.

The position collaborates with faculty, staff, students, and campus partners to ensure processes are accurate, efficient, and compliant, requiring strong organizational skills, discretion, and a commitment to

Qualifications

• Bachelor's degree required.
• One year of administrative, office support, customer service, or academic support experience preferred.
• Strong organizational, communication, and customer-service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite and general office technology.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to learn and use academic and administrative software systems.

Responsibilities

• Faculty and Academic Services & Department Operations: Maintain workrooms, spaces, and supply inventories; provide printing, scanning, copying, and document preparation support; handle general administrative duties and communications; assist with special projects.
• Course & Instructional Support: Manage syllabi, reading assignments, textbooks, and materials; review and format course documents; maintain related files and workflow systems; support accessibility review processes.
• Exam Administration Support: Assist with exam planning and administration, including communications, document prep, tracking, printing, packaging, distribution; prepare exam-day materials; support proctors.
• Course Evaluations & Grade Verification: Assist with evaluation administration, faculty communications, and tracking; monitor completion and follow up on outstanding items; support academic systems.
• Knowledge, Skills, and Abilities: Attention to detail, customer service, teamwork, independence, professionalism, discretion, and willingness to learn and improve processes.

Skills

Strong organizational skills

Excellent interpersonal skills

Customer-service orientation

Multitasking and prioritization

Professionalism and discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Academic software systems

Job description

Southwestern Law School’s Faculty and Academic Services Assistant provides administrative and operational support to faculty and the Faculty and Academic Services department. This role assists with course preparation, instructional materials, exam administration, and academic records.

The position collaborates with faculty, staff, students, and campus partners to ensure processes are accurate, efficient, and compliant, requiring strong organizational skills, discretion, and a commitment to