Facility Coordinator

Pleasant Valley Corporation; Akron (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive earnings

Comprehensive benefits

Personal recognition

Job summary

Pleasant Valley Corporation in Medina, OH, seeks a Facility Coordinator to serve as the nationwide client contact for facility maintenance. You will manage work orders, coordinate vendors, and ensure timely, quality service delivery to sustain client satisfaction.

The role requires strong telephone-based customer service, CRM proficiency, data entry, scheduling, and basic understanding of construction. Onsite position with competitive earnings and benefits for a family-owned firm.

Qualifications

• One to three years of related experience and a high school diploma, GED, or college certificate.
• At least one year of experience resolving client issues within a facilities management, service business, or customer call center.
• Telephone-based customer service skills demonstrated in a professional environment.
• Strong computer skills including CRM, data entry, scheduling, and reporting.
• Basic knowledge of construction and general trades is a plus.

Responsibilities

• Client response and issue resolution: respond to maintenance requests and resolve issues through the work order life cycle.
• Vendor management: create work orders, solicit bids, assign service agreements, manage subcontractors.
• Work order management: manage 50–70 open work orders concurrently, close 5 per day.
• Communication and documentation: maintain ongoing vendor communication, document progress, ensure customer satisfaction.
• Process adherence and performance monitoring: follow procedures and monitor vendor performance.

Skills

Telephone-based customer service

CRM software

Data entry

Scheduling

Reporting

Education

High school diploma or GED

College certificate

Tools

Microsoft CRM

Job description

Facility Coordinator

Join one of the nation's rapidly expanding leaders in Facility Management and Commercial Construction!

PLEASANT VALLEY CORPORATION, a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Facility Management, Construction, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.

WE OFFER:

• An exceptional culture and positive work environment
• Competitive earnings
• Comprehensive benefits
• Personal recognition
• Individual development opportunities
• A clear path for career advancement!

Shift

Mon - Fri | 8:30a – 5:00p; Sun - Wed | 5:30a - 4p

Work Location

Onsite - Medina, OH; Akron, OH

Division

Facilities Management

Team

National Accounts OR Specialty Services

Reports To

National Account Operations Manager or Specialty Services Operations Manager

Job Purpose

A Facility Coordinator at Pleasant Valley Corporation serves as the primary point of contact for nationwide clients. This role is responsible for addressing and resolving commercial facility-related maintenance issues while ensuring the successful delivery of services to sustain client satisfaction.

Responsibilities

• Client Response and Issue Resolution: Promptly respond to client maintenance requests, assess concerns, and follow established procedures to resolve issues through the work order life cycle.
• Vendor Management: Create work orders, solicit bids, assign service agreements, and manage subcontractors and vendors to address maintenance problems, ensuring quality service delivery.
• Work Order Management: Manage an average of 50 to 70 open work orders concurrently, closing an average of 5 per day.
• Communication and Documentation: Maintain continuous communication with vendors, document progress, and ensure customer satisfaction, using the PVC Connect system and Customer Portal.
• Process Adherence and Performance Monitoring: Follow company guidelines for operating procedures, monitor vendor performance, and resolve outstanding service issues to ensure timely and quality project delivery.

Requirements

• One to three years of related experience and a high school diploma, GED, or college certificate required.

• At least one year of experience resolving client issues within a facilities management, service business, or customer call center.

• Telephone-Based Customer Service Skills: Demonstrated success in a telephone-based customer service role.

• Technical Proficiency: Strong computer skills, including experience with CRM software, data entry, scheduling, and reporting.

• Basic knowledge of construction and general trades is a plus.