Facility Administrative Assistant

Jobtailor; Seattle (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor in Seattle seeks an experienced administrative professional to manage mail, correspondence, and basic payroll support. The role includes handling customer billing, coordinating time and attendance, and assisting HR with new hires and payroll data.

The ideal candidate will have a Bachelor’s degree preferred, 45 WPM typing, and strong MS Office/Excel skills. Must be able to work a rotating schedule including weekends and holidays.

Qualifications

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Office applications and Excel.
• Ability to work rotating shifts including weekends, holidays, and days off.

Responsibilities

• Read and route incoming mail to appropriate individuals.
• Prepare outgoing mail and correspondence, including email, faxes, and overnight packages.
• Provide customer billing support and weekly statistics support.
• Support Payroll with Time & Attendance by polling weekly time-clock punches and approved edits.
• Enter new employees into the time clock and advise on punch issues.

Skills

Typing 45 WPM

MS Office Proficiency

Excel Knowledge

Verbal Communication

Written Communication

Payroll Support

Customer Billing Support

Organization

Education

Bachelor's degree preferred

Tools

Time & Attendance Systems

Job description

• Read and route incoming mail to appropriate individuals
• Prepare outgoing mail and correspondence, including email, faxes, and overnight packages
• Prepare cash deposits where applicable
• Compose and type routine correspondence
• Answer, route, and screen telephone calls
• Greet walk-in traffic and scheduled visitors and escort them to the appropriate area or person
• Make copies of correspondence and other printed materials
• Order and maintain supplies and arrange office equipment maintenance
• Provide customer billing support and weekly statistics support
• Support Payroll with Time & Attendance by polling weekly time-clock punches and approved edits
• Upload hours files to Payroll for processing
• Enter new employees into the time clock and advise on punch issues
• Coordinate with Corporate HR to ensure new-hire and separation information is entered promptly into Payroll, HR, and Time & Attendance systems
• Assist with benefit enrollment periods and distribution of communications
• Monitor uniform distribution and inventories
• Participate in related special projects and tasks

Requirements

• Bachelor's degree in related field preferred
• Minimum typing speed of 45 WPM
• Excellent verbal and written communication skills
• Strong computer skills; proficiency in MS Office applications
• Strong knowledge of Excel
• Ability to work rotating shifts including weekends, holidays, and days off
• Ability to read, write, fluently speak and understand English
• Ability to handle the stress of a fast-paced eight-hour shift
• Ability to learn PC skills and apply knowledge

Core Competencies

Demonstrates strong organizational and time management skills while providing comprehensive administrative support, including proficiency in MS Office applications and effective communication. Capable of managing payroll processes and maintaining accurate records in a fast-paced environment.

Highest-signal resume keywords

• MS Office Proficiency
• Excel Knowledge
• Payroll Support
• Customer Billing Support
• Attention to Detail

Hard Skills

• Typing Speed of 45 WPM
• Cash Deposit Preparation
• Routine Correspondence Composition
• Time & Attendance Systems
• Office Equipment Maintenance

Soft Skills

• Excellent Verbal Communication
• Excellent Written Communication
• Organizational Skills
• Ability to Work Independently
• Ability to Work Collaboratively

Certifications & Qualifications

• Bachelor's Degree in Related Field Preferred

Industry Keywords

• Office Experience
• Fast-Paced Environment
• Time-Sensitive Deadlines
• Uniform Distribution
• Benefit Enrollment