HR Office Assistant

Jobtailor; Ankeny (IA); On-site; USD 32,000 - 45,000; Full time

Job summary

Jobtailor in Ankeny, IA is seeking an administrative HR coordinator to manage onboarding, payroll, PTO, and training, while ensuring safety compliance and smooth office operations. You will handle digital onboarding for local hires and coordinate with internal and external customers.

The role requires strong data entry skills, MS Office proficiency, and excellent communication, with the ability to multitask in a fast-paced environment and maintain confidentiality.

Qualifications

• High School completion or equivalent is required.
• Proficiency in Microsoft Office and data entry.
• Strong data entry, 10-key and typing skills.
• Excellent communication and customer service abilities.
• Ability to multi-task in a fast-paced environment and adapt to change.

Responsibilities

• Review, organize, and maintain onboarding, payroll and PTO, training, safety compliance, and office administration tasks.
• Source and screen leads and schedule interviews for the terminal manager.
• Enter payroll and PTO time for the hourly workforce.
• Administer new employee orientation and complete digital onboarding for local hires.
• Communicate with internal and external customers regarding freight charges, pickups, tracing, and PODs.
• Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing.

Skills

Data Entry

Microsoft Office

Customer Service

Communication Skills

Organizational Skills

Education

High School Diploma or equivalent

Tools

HRMS Software

Payroll Software

Job description

• Review, organize, and maintain onboarding, payroll and PTO, training, safety compliance, and office administration tasks
• Source and screen leads and schedule interviews for the terminal manager
• Enter payroll and PTO time for the hourly workforce
• Administer new employee orientation and complete digital onboarding for local hires
• Communicate with internal and external customers regarding freight charges, pickups, tracing, and PODs
• Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing
• Set up pre-employment testing appointments for new candidates
• Send rejection letters to leads, applicants, and candidates as needed
• Enter and maintain data in multiple databases and the HRMS software system
• Assist and actively participate in meetings as required
• Administer multiple duties simultaneously
• Maintain confidentiality at all times
• Work in a positive, supportive, and cooperative way
• Perform other duties as needed

Requirements

• High School completion or equivalent
• Computer skills including Microsoft Office
• Data entry, 10-key and typing experience
• Detail-oriented and organized
• Good communication skills, verbal and written
• Excellent customer service skills
• Problem solver and self-motivated
• Ability to multi-task in a fast-paced environment and react to change productively
• Ability to work in a team as well as individually
• Excellent attendance
• Primarily sedentary work involving sitting most of the time
• Ability to occasionally exert up to 10 pounds of force and/or negligible force frequently or constantly to lift, carry, push, pull, or move objects
• Regular use of a computer screen or monitor
• Manual dexterity for fingering, grasping, typing, and repetitive wrist, hand, and finger motion
• Talking and hearing required to communicate and listen to others

Core Competencies

Demonstrates strong organizational and detail-oriented capabilities in managing onboarding, payroll, and compliance tasks while effectively communicating with internal and external customers. Proficient in data entry and HRMS software, with a focus on maintaining confidentiality and providing excellent customer service.

Highest-signal resume keywords

• Data Entry
• Microsoft Office
• Customer Service
• Communication Skills
• Organizational Skills

Hard Skills

• Data Entry
• 10-Key Experience
• Typing Experience
• HRMS Software
• Payroll Management

Soft Skills

• Detail-Oriented
• Problem Solver
• Self-Motivated
• Teamwork
• Multi-Tasking

Industry Keywords

• Onboarding
• PTO Management
• Safety Compliance
• Regulatory Compliance
• Customer Communication