Facilities & Workplace Operations Lead

Socket.dev; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

TA Realty LLC is seeking an Office Services Coordinator to support the Boston office, overseeing facilities operations, vendor relationships, and workplace resources. The role emphasizes proactive, organized, and service-oriented administration to maintain a welcoming workplace.

You will partner with the Director of Operations, manage daily operations, and coordinate events, space planning, and security procedures to ensure efficient office performance and timely issue resolution.

Qualifications

• 5+ years of progressive experience in facilities coordination, workplace operations, corporate services, office operations, or a related field.
• Demonstrated experience managing corporate facilities, building relationships, vendors, maintenance programs, and workplace services.
• Strong vendor management, contract administration, purchasing, expense management, and budget-tracking capabilities.
• Experience coordinating facilities projects, office moves, space planning, and workplace improvements.

Responsibilities

• Lead daily facilities operations and serve as the primary point of contact for building management, property management, engineering teams, contractors, and facilities vendors.
• Manage maintenance requests, work orders, repairs, preventative maintenance, inspections, and building-related issues through completion.
• Coordinate office improvements, furniture installations, space modifications, moves, and facilities-related projects.
• Participate in building management meetings, emergency preparedness programs, safety initiatives, and facilities training.
• Maintain facilities documentation, vendor records, certificates of insurance, service schedules, emergency procedures, and other operational records.
• Partner with building management and internal stakeholders on emergency response, life-safety procedures, workplace security, and business continuity initiatives.

Skills

Facilities coordination

Workplace operations

Vendor management

Project management

Communication skills

Microsoft 365

Teams & collaboration tools

Tools

Microsoft 365

Teams

SharePoint

Concur

Asana

Job description

TA Realty LLC is seeking an Office Services Coordinator to support the Boston office, overseeing facilities operations, vendor relationships, and workplace resources. The role emphasizes proactive, organized, and service-oriented administration to maintain a welcoming workplace.

You will partner with the Director of Operations, manage daily operations, and coordinate events, space planning, and security procedures to ensure efficient office performance and timely issue resolution.