Facilities & Workplace Operations

Michael Page; Chicago (IL); On-site; USD 25,000 - 34,000; Full time

Job summary

MPI in Chicago is seeking a Workplace Office Coordinator to support daily operations and maintain an efficient on-site environment. The role covers inventory, organization, vendor coordination, and safety compliance for a 3-6 month contract.

You will oversee supplies, pantry, stock rooms, coordinate maintenance, and assist the secretarial/business support teams with tasks, ensuring a smooth workflow and responsive service to staff.

Qualifications

• 1-3+ years of office management or receptionist experience.
• Ability to walk, stand, and lift throughout the office.
• Immediate availability for a 3-6 month contract.
• Strong organizational and multitasking skills.
• Effective communication with team members and vendors; problem-solving for operations.
• Familiarity with workplace safety and compliance standards.

Responsibilities

• Oversee daily workplace operations to ensure functionality and efficiency.
• Order office supplies, food, snacks, etc.

Skills

Office management

Reception

Communication

Organization

Problem solving

On-site availability

Job description

The Workplace Office Coordinator will support daily workplace operations to ensure a smooth and efficient environment. This role will manage office inventory and organization and will be on site for a 3-6 month contract.

Consulting

Description

• Oversee daily workplace operations to ensure functionality and efficiency.
• Order office supplies, food, snacks, etc.
• Maintain the organization and cleanliness of the office, stock rooms, and pantry.
• Coordinate facility maintenance and repairs as needed.
• Manage office supplies and inventory to ensure availability.
• Support the secretarial and business support department with operational tasks.
• Assist in maintaining a safe and clean working environment for all staff.
• Address employee concerns related to office facilities and operations promptly.
• Collaborate with vendors and service providers to meet office needs.
• Ensure compliance with workplace safety and operational standards.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• 1-3+ years of being an Office Manager or Receptionist.
• Must be able to walk, stand, and lift throughout the office.
• Ability to commit to a 3-6 month contract.
• Strong organizational and multitasking skills.
• Ability to communicate effectively with team members and vendors.Problem-solving skills to address operational challenges.
• Familiarity with workplace safety and compliance standards.
• This role is contractual and seeking applicants who are immediately available.
• Must be able to work on-site in Chicago.

Job Offer

3-6 month contract

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.