Factory Administrative Assistant

EPITEC; Moline (IL); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off 40 hours

Medical insurance

Dental insurance

Vision insurance

401k retirement plan

Job summary

EPITEC is seeking a highly organized Factory Administrative Assistant in Moline, IL for a 6-month, onsite contract. The role supports department leadership, manages schedules, coordinates meetings and travel, and serves as a main point of contact for internal and external stakeholders.

The ideal candidate will have strong communication, attention to detail, and the ability to handle confidential information. Onsite schedule is Monday–Friday, 7am–4:30pm, with 40 hours per week.

Qualifications

• Strong proficiency with Microsoft Office Suite and Teams.
• Excellent verbal and written communication.
• Ability to handle sensitive and confidential information with discretion.
• Self-starter with the ability to work independently and manage multiple priorities.

Responsibilities

• Manage calendars and meetings; arrange travel and logistics.
• Respond to inquiries and escalate complex issues.
• Maintain confidential data and prepare documents.
• Coordinate employee engagement and workplace events.

Skills

MS Office

Scheduling

Communication

Organization

Discretion with confidential info

Education

Postsecondary education in Business Administration

Job description

Job Title: Factory Administrative Assistant

Location: Moline, IL

Job Type: 6-month contract, W2, possibility of extension

Expected hours per week: 40 hours per week

Schedule: Onsite, Monday-Friday, 7am-4:30pm

Pay Range: $25.71 per hour

Job Description

Position Summary

We are seeking a highly organized and professional Administrative Coordinator to provide comprehensive support to department leadership and contribute to a positive, efficient workplace environment. This role is responsible for managing schedules, coordinating meetings and travel arrangements, maintaining confidential information, supporting departmental operations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is self-motivated, detail-oriented, and possesses strong communication and relationship-building skills.

Key Responsibilities

• Manage calendars, schedule meetings, coordinate travel arrangements, and assist with meeting logistics and amenities.
• Respond to inquiries from internal and external customers, resolving routine issues and escalating complex concerns when necessary.
• Gather, maintain, analyze, and distribute sensitive or confidential information, reports, and project-related data.
• Update and maintain databases, systems, files, and records to ensure information remains accurate and accessible.
• Serve as a professional point of contact for visitors, callers, and business partners, directing inquiries appropriately.
• Organize and maintain records, project documentation, correspondence, and follow-up actions on behalf of department leadership.
• Prepare letters, memoranda, reports, and other business documents for review and distribution.
• Communicate leadership directives and facilitate information exchange between managers, employees, and stakeholders.
• Coordinate employee engagement activities, recognition programs, workplace events, team meetings, and special projects.
• Collaborate with facilities, food service providers, and other on-site contractors to support workplace operations and employee experience initiatives.
• Participate in or lead continuous improvement efforts focused on enhancing workplace efficiency and employee satisfaction.

Required Qualifications

• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building abilities.
• Demonstrated planning, organizational, and scheduling skills.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Self-starter with the ability to work independently and manage multiple priorities.
• Strong problem-solving and customer service skills.

Preferred Qualifications

• Postsecondary education in Business Administration, Office Management, Communications, or a related field.
• 3 to 5 years of professional administrative, coordinator, executive support, or office management experience.

Key Competencies

• Organization and Time Management
• Professional Communication
• Confidentiality and Integrity
• Customer Service
• Collaboration and Relationship Building
• Event Coordination
• Multi-Tasking and Prioritization
• Attention to Detail
• Initiative and Accountability

Benefits: 40 hours paid time off, medical insurance contributions, dental vision and our 401k retirement savings plan available.

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