Facilities & Vendor Coordinator — Fast-Paced Ops

Canadian Association of Virtual Assistants (CAVA); Washington (District of Columbia); Presencial; USD 60.000 - 85.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive salary

Bonus & long-term incentives

Early Wage Access

Unlimited PTO

Paid parental leave

Health, Dental, Vision, Telemedicine,

Pet Insurance

401k with company contribution

STD, LTD, Life and AD&D coverage

Free CAVA food

Casual work environment

Ground-floor growth opportunity

Visa sponsorship not available

Resumo da vaga

Canadian Association of Virtual Assistants (CAVA) is seeking a highly organized Facilities Coordinator to ensure smooth operations across locations. You’ll manage work orders, coordinate vendors, and support equipment replacements to deliver timely, compliant completions and exceptional guest experiences.

In this fast-paced role, you’ll triage requests, prioritize tasks, and drive process improvements. Travel up to 25% may be required to support locations and restaurant partners.

Qualificações

• 3+ years of experience in facilities coordination, property management, maintenance operations, or a similar role.
• Strong organizational skills with the ability to manage multiple work orders and priorities simultaneously in a fast-paced environment.
• Experience with work order management systems (e.g., CMMS platforms like Service Channel or similar).
• Excellent communication skills, with the ability to coordinate effectively between vendors, internal teams, and field locations.
• Demonstrated ability to triage issues, prioritize based on urgency, and make sound decisions under pressure.
• Experience working with third-party vendors, including dispatching, follow-ups, and performance monitoring.

Responsabilidades

• Serve as primary intake and decision-maker for work orders.
• Evaluate and triage work orders by priority, risk, and impact.
• Exercise independent judgment to determine urgency, scope, and course of action.
• Ensure work orders are coded, updated, and tracked in real time.
• Identify trends and recommend process or prioritization improvements.
• Select and assign vendors based on trade expertise and SLA requirements.
• Manage vendor relationships and monitor performance.
• Communicate with vendors to establish expectations and timelines.
• Escalate complex vendor issues with recommended solutions to Facilities Managers.
• Coordinate cross-functional support with Facilities Managers and restaurant teams.

Conhecimentos

Vendor Coordination

Service Channel

Facilities Coordination

Descrição da vaga

Canadian Association of Virtual Assistants (CAVA) is seeking a highly organized Facilities Coordinator to ensure smooth operations across locations. You’ll manage work orders, coordinate vendors, and support equipment replacements to deliver timely, compliant completions and exceptional guest experiences.

In this fast-paced role, you’ll triage requests, prioritize tasks, and drive process improvements. Travel up to 25% may be required to support locations and restaurant partners.