Facilities Coordinator: Vendor Scheduling & Ops (Temp)

VIVA USA Inc; Cambridge (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

VIVA USA Inc. in Cambridge, MA seeks a Temporary Facilities Coordinator to schedule vendor visits, coordinate maintenance, and keep occupants informed. The role requires strong organizational skills, clear communication with vendors, and the ability to multitask in a fast-paced environment.

The candidate will support dining equipment coordination, grounds and common areas, and assist with various facilities tasks as needed. This is a temporary position with on-site work on campus.

Qualifications

• Experience coordinating or scheduling maintenance, service, or vendor activities.
• Strong organizational skills and attention to detail.
• Clear, professional communication with vendors and campus community.
• Ability to manage multiple requests and adapt when schedules change.

Responsibilities

• Schedule and coordinate vendor visits for maintenance, repairs, inspections, and other facilities work.
• Confirm appointments, site access, and requirements for vendors.
• Follow up with vendors on work status and completion.
• Communicate schedules, updates, and delays to occupants and campus partners.
• Help prioritize and track work requests and preventive maintenance.
• Update the work order system and document vendor activity.

Skills

Vendor coordination

Scheduling maintenance

Organizational skills

Communication skills

English proficiency

Job description

VIVA USA Inc. in Cambridge, MA seeks a Temporary Facilities Coordinator to schedule vendor visits, coordinate maintenance, and keep occupants informed. The role requires strong organizational skills, clear communication with vendors, and the ability to multitask in a fast-paced environment.

The candidate will support dining equipment coordination, grounds and common areas, and assist with various facilities tasks as needed. This is a temporary position with on-site work on campus.