Facilities Svs Contract Mgr

Commonwealth of VA Careers; Virginia (MN); On-site; USD 71,000 - 96,000; Full time

Job summary

The Virginia State Police is seeking a Facilities Services Contract Manager in North Chesterfield, Virginia, to oversee procurement of construction and related services. You will manage contracts, ensure adherence to the VPS procurement act, and coordinate with the Buildings and Grounds Director.

The role requires strong negotiation and documentation skills, and familiarity with CPSM/APSPM policies. Certification like VCCO is preferred, with a focus on compliance and efficiency.

Qualifications

• Considerable knowledge of procurement principles and practices.
• Knowledge of laws and guidelines affecting governmental procurement.
• Considerable knowledge of contract administration.
• Knowledge of the Virginia Public Procurement Act and CPSM/APSPM policies.

Responsibilities

• Procure construction services, building components repair/replacement, and professional/non-professional services under supervision.
• Coordinate capital outlay, maintenance reserve, and non-capital procurement; manage records and reporting.
• Prepare and initiate soliciting processes including bids, negotiations, sole source, Quick Quotes, and emergencies.
• Develop and maintain contracts and ensure compliance with state and agency procedures.

Skills

Procurement principles

Government procurement laws

Contract administration

Virginia Public Procurement Act

RFP/IFB development

Vendor negotiations

Contract compliance

Communication skills

SEI filing

High school diploma

Education

High school diploma

Tools

Computer skills

Job description

Title: Facilities Svs Contract Manager DSP03051

State Role Title: Procurement Officer II

Hiring Range: $71,425 to $96,410 Negotiable and Commensurate with Experience

Pay Band: 5

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

Previous Applicants need not reapply.

About the Position

The Virginia State Police (VSP) is seeking to hire a Facilities Services Contract Manager in our Finance and General Services Center at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to:

• Responsible for the procurement of construction services, building components repair/replacement, non-professional and professional services contracts under the supervision of the Buildings and Grounds Director.
• Providing support, coordination, and direction regarding capital outlay, maintenance reserve, and non-capital construction project procurement, records management, reporting, and records retention for VSP.
• Ensuring all procurements are made in accordance with the Virginia Public Procurement Act, the Construction and Professional Services Manual (CPSM), the Agency Procurement and Surplus Property Manual (APSPM), VITA Buy-IT Manual, and Department policies and procedures.
• Developing and maintaining contracts.
• Preparing and initiating the solicitation and execution of competitive sealed bids, competitive negotiations, sole source, Quick Quotes, and emergency procurements.

About the Agency

At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.

We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge:

• Considerable knowledge of the principles and practices of procurement.
• Considerable knowledge of laws and guidelines affecting governmental procurement.
• Considerable knowledge of contract administration.
• Working knowledge and understanding of the Virginia Public Procurement Act in Title 2.2, Chapter 43, and the policies and procedures contained in the Division of Engineering and Buildings Procurement Construction and Professional Services Manual (CPSM) and the Division of Purchases and Supply Agency Procurement and Surplus Property Manual (APSPM).

Skills:

• Highly proficient computer skills.
• Good customer service skills set.
• Problem-solving skills set.

Abilities:

• Demonstrated ability to procure goods and services in accordance with established policies, procedures, and guidelines.
• Demonstrated ability to develop Request for Proposals (RFPs), Invitation for Bids (IFBs), and other contractual documents.
• Demonstrated ability to conduct vendor negotiations and administer contracts.
• Demonstrated ability to apply state procurement laws and regulations.
• Demonstrated ability to apply research techniques for obtaining complex/technical goods and services.
• Demonstrated ability to analyze data and develop reports.
• Demonstrated ability to manage multiple procurements of varied sizes and complexity.
• Demonstrated ability to effectively communicate with not only engineering and architectural professionals, but also diverse trades people, and VSP staff, both orally and in written communications.
• Virginia Construction Contracting Officer (VCCO) certification required.
• Considerable experience in procurement and contract management involving construction, professional, and non-professional services to include, but not limited to, managing vendor performance and execution of contractual obligations to the satisfaction of the Department and internal customers; in maintaining and enforcing contract compliance with schedules, quality standards, and workmanship; in verifying deliverables as specified in contracts, MOUs, and related documents with proactive communications, prompt pay applications, and resolution of deficiencies in support of completing projects within the VSP facilities portfolio.
• Familiar with principles and practices of architecture and engineering disciplines, construction administration, and State and Federal codes, laws, and regulations which apply to the construction of public buildings.
• Requires a Statement of Economic Interest form be filed electronically prior to taking employment; and thereafter, annually on or before February 1st.
• Graduation from high school or equivalent.

Additional Considerations

• Virginia Contracting Associate Officer (VCA) or Virginia Contracting Officer (VCO) certification preferred.

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.