Facilities Support Specialist

REYNOLDS & REYNOLDS CO; College Station (TX); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account

401(k) with up to 6% matching

Paid vacation, sick days, holidays

Hybrid work schedule

Work from home up to 2 days/week

Job summary

Reynolds & Reynolds Co. is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities department.

You will assist with day-to-day activities, receptionist and mailroom duties, and processing invoices while coordinating deliveries and maintaining records. The role requires a Bachelor’s degree or five years of relevant administrative experience, proficiency in Word/Excel, and strong organizational and multitasking abilities.

Qualifications

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Responsibilities

• Provide administrative and operational support to the Facilities department.
• Assist with day-to-day facilities activities, receptionist and mailroom duties.
• Process requests and invoices; coordinate deliveries.
• Maintain records and support cross-department collaboration.
• Ensure activities align with established processes and procedures.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description:

The Facilities Support Specialist provides administrative and operational support to the Facilities department. This position assists with day-to-day facilities activities, including administrative tasks, receptionist and mailroom support, processing requests and invoices, coordinating deliveries, maintaining records, and supporting the overall needs of the department. In this position you will have the opportunity to work with employees, vendors, and other departments to help ensure facilities-related activities are completed accurately, efficiently, and in accordance with established processes and procedures.

Requirements:

• Bachelor’s degree or five years of relevant administrative experience.

• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Benefits:

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

- Medical, dental, vision, life insurance, and a health savings account
- 401(k) with up to 6% matching
- Paid vacation, sick days, and holidays
- Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.

Company perks, including:
- Referral bonuses
- Professional development and training
- Promotion from within
- Associate discounts for cell phones, cars, computers, entertainment, and much more

Facility amenities, including:
- An onsite dining facility offering complimentary breakfast and lunch
- A fitness center
- An onsite medical center
- A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.

Bachelor’s degree or five years of relevant administrative experience.. Proficiency in Microsoft Word and Excel and general standard office equipment.. Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.. Ability to occasionally lift or move packages or materials up to 50 pounds.. Capable to work independently and collaboratively while following established processes and procedures.. Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.