Facilities Support Specialist Administrative and Clerical Houston, TX

The Reynolds and Reynolds Company; Houston (TX); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health savings account

401(k) with match

Paid vacation and holidays

Hybrid work schedule

Work-from-home up to 2 days/week

Referral bonuses

Professional development

Job summary

The Reynolds and Reynolds Company in Houston, TX seeks a Facilities Support Specialist to provide administrative and operational support to the Facilities department, handling tasks from receptionist and mailroom duties to processing requests and invoices.

You will coordinate deliveries, maintain records, and collaborate with employees, vendors and other departments to ensure facilities activities are executed accurately and efficiently according to established processes.

Qualifications

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.

Responsibilities

• Provide administrative and operational support to the Facilities department.
• Assist with day-to-day facilities activities including administrative tasks, receptionist and mailroom support, processing requests and invoices, coordinating deliveries, maintaining records, and supporting the department’s overall needs.
• Work with employees, vendors, and other departments to ensure facilities-related activities are completed accurately, efficiently, and in accordance with established processes and procedures.

Skills

Administrative experience

Organizational skills

Time management

Multitasking

Attention to detail

Independent work

Collaboration

Lifting 50 pounds

Education

Bachelor’s degree or five years of relevant administrative experience

Tools

Microsoft Word

Microsoft Excel

Office equipment

Job description

Job Description

The Facilities Support Specialist provides administrative and operational support to the Facilities department. This position assists with day-to-day facilities activities, including administrative tasks, receptionist and mailroom support, processing requests and invoices, coordinating deliveries, maintaining records, and supporting the overall needs of the department. In this position you will have the opportunity to work with employees, vendors, and other departments to help ensure facilities-related activities are completed accurately, efficiently, and in accordance with established processes and procedures.

Requirements

• Bachelor’s degree or five years of relevant administrative experience.

• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Benefits

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Paid vacation, sick days, and holidays
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.

Company perks, including:

• Referral bonuses
• Professional development and training
• Promotion from within
• Associate discounts for cell phones, cars, computers, entertainment, and much more

Facility amenities, including:

• An onsite dining facility offering complimentary breakfast and lunch
• An onsite medical center
• A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.

Bachelor’s degree or five years of relevant administrative experience.. Proficiency in Microsoft Word and Excel and general standard office equipment.. Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.. Ability to occasionally lift or move packages or materials up to 50 pounds.. Capable to work independently and collaboratively while following established processes and procedures.. Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.