Facilities Support Specialist Administrative and Clerical Houston, TX

REYNOLDS & REYNOLDS CO; Houston (TX); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, vision insurance

401(k) with matching

Paid vacation, sick days, and holidays

Associate discounts for devices and娱乐

Job summary

Reynolds and Reynolds is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities department. You will assist with day-to-day activities, receptionist and mailroom tasks, processing requests and invoices, and coordinating deliveries.

The role involves maintaining records and supporting departmental needs while collaborating with employees, vendors, and other teams to ensure processes are followed accurately and efficiently.

Qualifications

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Responsibilities

• Provide administrative and operational support to the Facilities department.
• Assist with day-to-day facilities activities, receptionist and mailroom support.
• Process requests and invoices, coordinating deliveries.
• Maintain records and support the department's needs.
• Collaborate with employees, vendors and other departments to ensure activities are completed accurately and efficiently.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Education

Bachelor's degree or five years of relevant administrative experience

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

The Facilities Support Specialist provides administrative and operational support to the Facilities department. This position assists with day-to-day facilities activities, including administrative tasks, receptionist and mailroom support, processing requests and invoices, coordinating deliveries, maintaining records, and supporting the overall needs of the department. In this position you will have the opportunity to work with employees, vendors, and other departments to help ensure facilities-related activities are completed accurately, efficiently, and in accordance with established processes and procedures.

Requirements

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Benefits

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Paid vacation, sick days, and holidays
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.

Company perks, including

• Referral bonuses
• Professional development and training
• Promotion from within
• Associate discounts for cell phones, cars, computers, entertainment, and much more

Facility amenities, including

• An onsite dining facility offering complimentary breakfast and lunch
• An onsite medical center
• A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.

Bachelor’s degree or five years of relevant administrative experience.. Proficiency in Microsoft Word and Excel and general standard office equipment.. Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.. Ability to occasionally lift or move packages or materials up to 50 pounds.. Capable to work independently and collaboratively while following established processes and procedures.. Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.