Facilities Support Coordinator

Beacon Hill Staffing Group; Boston (MA); On-site; USD 25,000 - 41,000; Full time

Job summary

Beacon Hill Staffing Group seeks a contract-to-hire Laboratory Facilities Specialist to support lab operations, moves, relocations, and installations in Boston, MA. This role manages inventory, prepares equipment for transfer, and coordinates with vendors and internal teams to ensure timely service delivery.

The position is 40 hours/week, Monday–Friday, with flexible start times between 7:30 and 8:30 AM, offering potential for permanent hire in a life sciences service environment.

Qualifications

• Experience in operations, inventory management, logistics, project coordination, equipment relocation.
• Exposure to laboratory, scientific, healthcare, or life sciences is preferred.
• Strong organizational, communication, and problem-solving abilities.
• Ability to manage multiple priorities and learn lab terminology.

Responsibilities

• Support laboratory relocations, equipment installations, and related operational projects.
• Coordinate schedules and site readiness with lab teams, facilities staff, vendors, and equipment manufacturers.
• Maintain equipment inventories, asset-tracking records, service tickets, and relocation documentation.
• Prepare, label, pack, and move laboratory equipment following established procedures.
• Assist with equipment decommissioning, relocation, reinstallation, and commissioning.
• Track project activities and maintain documentation supporting service requirements and performance metrics.
• Follow safety and quality standards and escalate issues that affect timelines or delivery.

Skills

Operations

Inventory management

Logistics

Project coordination

Equipment relocation

Laboratory terminology

Tools

Smartsheet

Microsoft Project

SAP

CRM platforms

Databases

Asset-tracking

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This contract-to-hire laboratory Facilities Specialist position pays up to $30/hour and is based in Boston, MA with a life sciences equipment service and maintenance organization. The schedule is Monday through Friday, 40 hours per week, with flexible start times between 7:30 AM and 8:30 AM.

The role supports laboratory operations, equipment moves and installations, inventory management, and project coordination, with the potential for permanent hire.

Key Responsibilities

• Support laboratory relocations, equipment installations, and related operational projects.
• Coordinate schedules and site readiness with laboratory teams, facilities staff, vendors, and equipment manufacturers.
• Maintain equipment inventories, asset-tracking records, service tickets, and relocation documentation.
• Prepare, label, pack, and move laboratory equipment following established procedures.
• Assist with equipment decommissioning, relocation, reinstallation, and commissioning.
• Track project activities and maintain documentation supporting service requirements and performance metrics.
• Follow applicable safety and quality standards and escalated issues that could affect timelines or service delivery.

Candidate Qualifications

• Experience in operations, inventory management, logistics, project coordination, equipment relocation, or a related field.
• Laboratory, scientific, healthcare, or life sciences exposure is preferred.
• Strong organizational, communication, and problem-solving abilities.
• Ability to independently manage multiple priorities.
• Proficiency with Microsoft Office and electronic tracking systems.
• Experience with tools such as Smartsheet, Microsoft Project, SAP, CRM platforms, databases, or similar systems is preferred.
• Strong spreadsheet, database, or asset-tracking skills are desirable.
• Ability and willingness to learn laboratory and scientific terminology.
• Ability to lift and move up to 50 pounds with or without reasonable accommodation.

Qualified candidates encouraged to apply for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)