Facilities Specialist: Office Ops Lead (DC, In-Office)

Addison Group; Washington (District of Columbia); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Office in Washington, DC

Job summary

Addison Group is seeking a Facilities Specialist to manage day-to-day office logistics in our Washington, DC office. The role involves facilities coordination, vendor relations, and light admin work to keep the workplace efficient and professional.

You will collaborate with IT, HR, and Admin teams, handle supplies and safety checks, and support desk moves and onboarding for new staff. This is an in-office, long-term contract opportunity with a stable environment.

Qualifications

• 3–5 years in a corporate facilities or office coordination role.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office; familiarity with Concur is a plus.

Responsibilities

• Act as the go-to person for office and facilities-related questions or issues.
• Track and restock supplies, including office materials, kitchen items, and PPE.
• Arrange logistics for internal meetings, events, catering orders, and cleaning vendors.
• Handle invoice and expense processing, ensuring proper coding and recordkeeping.
• Walk the office regularly to spot maintenance or cleanliness issues before they escape.
• Help coordinate desk moves, workspace setups, and hybrid seating arrangements.
• Lead onboarding walkthroughs and set up workstations for incoming employees.
• Run routine safety and equipment inspections.
• Manage building access protocols and keep seating/occupancy data current.
• Partner with IT, HR, and Admin teams, plus outside property management contacts.
• Flag opportunities to streamline facilities and office workflows.

Skills

Facilities coordination

Vendor management

MS Office

Problem solving

Communication

Education

Bachelor's degree preferred

Tools

Concur

Job description

Addison Group is seeking a Facilities Specialist to manage day-to-day office logistics in our Washington, DC office. The role involves facilities coordination, vendor relations, and light admin work to keep the workplace efficient and professional.

You will collaborate with IT, HR, and Admin teams, handle supplies and safety checks, and support desk moves and onboarding for new staff. This is an in-office, long-term contract opportunity with a stable environment.