Facilities Specialist

Addison Group; Washington (District of Columbia); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Office in Washington, DC

Job summary

Addison Group is seeking a Facilities Specialist to manage day-to-day office logistics in our Washington, DC office. The role involves facilities coordination, vendor relations, and light admin work to keep the workplace efficient and professional.

You will collaborate with IT, HR, and Admin teams, handle supplies and safety checks, and support desk moves and onboarding for new staff. This is an in-office, long-term contract opportunity with a stable environment.

Qualifications

• 3–5 years in a corporate facilities or office coordination role.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office; familiarity with Concur is a plus.

Responsibilities

• Act as the go-to person for office and facilities-related questions or issues.
• Track and restock supplies, including office materials, kitchen items, and PPE.
• Arrange logistics for internal meetings, events, catering orders, and cleaning vendors.
• Handle invoice and expense processing, ensuring proper coding and recordkeeping.
• Walk the office regularly to spot maintenance or cleanliness issues before they escape.
• Help coordinate desk moves, workspace setups, and hybrid seating arrangements.
• Lead onboarding walkthroughs and set up workstations for incoming employees.
• Run routine safety and equipment inspections.
• Manage building access protocols and keep seating/occupancy data current.
• Partner with IT, HR, and Admin teams, plus outside property management contacts.
• Flag opportunities to streamline facilities and office workflows.

Skills

Facilities coordination

Vendor management

MS Office

Problem solving

Communication

Education

Bachelor's degree preferred

Tools

Concur

Job description

Job Title: Facilities Specialist

Industry: Facilities Management / Business Services

Location: Washington, DC (Fully in Office)

Assignment Type: Long-term, open-ended contract

Pay: $24 – $28 / Hour (commensurate with experience)

Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM | 40 hours/week

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a well-established professional services organization based in Washington, DC, recognized for running a tight, efficient operation and fostering a team-oriented culture. They're looking for a Facilities Specialist who can take ownership of daily office logistics and help keep the workplace running smoothly and professionally.

Job Description

This role is all about keeping office operations organized and efficient day to day. The right candidate is a natural problem-solver who takes pride in creating a well-run workspace, comfortable juggling facilities coordination, light admin work, and vendor relationships all at once.

Key Responsibilities

• Act as the go-to person for office and facilities-related questions or issues
• Track and restock supplies, including office materials, kitchen/breakroom items, and PPE
• Arrange logistics for internal meetings, events, catering orders, and cleaning vendors
• Handle invoice and expense processing, ensuring proper coding and recordkeeping
• Walk the office regularly to spot maintenance or cleanliness issues before they escape
• Help coordinate desk moves, workspace setups, and hybrid seating arrangements
• Lead onboarding walkthroughs and set up workstations for incoming employees
• Run routine safety and equipment inspections
• Manage building access protocols and keep seating/occupancy data current
• Partner with IT, HR, and Admin teams, plus outside property management contacts
• Flag opportunities to streamline facilities and office workflows

Qualifications

• At least 3–5 years in a corporate facilities or office coordination role, ideally within a business services setting
• Solid organizational skills with the ability to manage multiple priorities
• Professional, clear communicator
• Takes ownership and accountability for the workplace environment
• Comfortable in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• Familiarity with Concur or similar space/resource management tools a plus
• Approachable, proactive, and personable demeanor
• Self-starter who can troubleshoot independently
• Bachelor's degree preferred; relevant experience will be considered in lieu of degree

Perks

• Long-term project stability with room to grow
• A hands‑on role with real ownership over the day-to‑day work environment
• Regular collaboration with cross‑functional teams and leadership
• Broad exposure to facilities, operations, and vendor management functions
• Meaningful, tangible impact on office operations

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.