Facilities Specialist — NY Office (Hybrid)

Bessemer Trust; New York (NY); Hybrid; USD 68,000 - 80,000; Full time

Benefits offered by this job

Hybrid work environment: 60% in office

401(k) plan with profit-sharing

Medical, dental and vision

Life insurance

Paid time off and sick leave

Parental leave

Disability coverage

Job summary

Bessemer Trust seeks a Facilities Coordinator for the New York office to oversee maintenance, repairs, and vendor management across all building systems. You will coordinate preventative maintenance, manage access control, and support event setups while ensuring safety and efficiency in a fast-paced environment.

Ideal candidates bring 4–7 years of facilities experience, strong organizational and communication skills, and comfort working with senior management.

Qualifications

• College degree preferred or equivalent certification in Facilities or Project Management.
• 4–7 years’ experience in facilities with a professional organization, law firm or financial services firm.
• Outgoing but tempered personality and comfortable working with senior management.
• Possess basic maintenance/handyperson skills.
• Excellent organization and communication skills.
• Willing to work overtime and be on-call.

Responsibilities

• Coordinate maintenance and repair of the facility including electrical, HVAC, lighting, and housekeeping.
• Schedule preventative maintenance and testing for all facilities systems and needs.
• Oversee repairs after maintenance emergencies and ensure peak condition of the office.
• Set up/remove access for new/terminated employees.
• Manage events and room setup/breakdown.
• Inspect conference rooms and shared spaces for cleanliness and repairs.
• Oversee cleaning services to meet contractual obligations.
• Coordinate insurance certificates for on-site vendors.

Skills

Facilities management

Vendor management

Budgeting

Microsoft Office

Communication skills

Team collaboration

Education

College degree preferred or equivalent

IFMA/BOMA certification

Tools

SharePoint

Building Management System

Microsoft Office Suite

Job description

Bessemer Trust seeks a Facilities Coordinator for the New York office to oversee maintenance, repairs, and vendor management across all building systems. You will coordinate preventative maintenance, manage access control, and support event setups while ensuring safety and efficiency in a fast-paced environment.

Ideal candidates bring 4–7 years of facilities experience, strong organizational and communication skills, and comfort working with senior management.