Facilities Coordinator

Gainor Staffing; New York (NY); On-site; USD 79,000 - 94,000; Full time

Job summary

A leading asset management firm is seeking a Temporary Facilities Coordinator to manage maintenance and vendor relations. The role involves proactive oversight of facilities requests, collaboration with teams, and ensuring timely resolution of issues. Candidates should have 3-5 years of experience in facilities or customer service, and a strong understanding of facilities operations.

Qualifications

• 3-5 years of experience in a corporate facilities or customer service role.
• Strong understanding and interest in facilities operations.
• Ability to lift at least 50 lbs.

Responsibilities

• Oversee maintenance and vendor coordination.
• Track and manage facilities supply ordering.
• Conduct regular checks on building equipment and systems.

Skills

Customer Service

Analytical Ability

Communication

Teamwork

Self-Motivation

Education

BA or BS preferred

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Our client, a leading asset management firm, is seeking a Temporary Facilities Coordinator (with the potential to go perm) to join their team. The Facilities Coordinator will be responsible for both proactive preventative maintenance and reactive oversight of facilities-related requests, ensuring timely action and resolution through effective use of the ticketing system. This role involves collaborating with building management, external vendors, and various internal teams.

Responsibilities:

1. Basic technical knowledge of HVAC, MEP, lighting control, and building management systems, including the ability to identify and troubleshoot common issues.
2. Perform daily sweeps of the workspace to identify areas or items needing repair, replacement, or upgrade.
3. Coordinate daily vendor access with building management and security.
4. Track and manage the facilities supply ordering process.
5. Collaborate with the events team to mobilize event setups.
6. Compose detailed reports of facility incidents.
7. Use the internal facility tracker/ticketing system to log and update incoming requests.
8. Fully manage vendor accounts and coordinate recurring maintenance activities.
9. Direct requests to external vendors and manage service contracts.
10. Ensure vendors meet performance indicator timelines set by the Facilities Manager.
11. Work closely with the NYC Facilities Manager to troubleshoot and resolve facility issues.
12. Conduct regular checks on the status of building equipment and systems, coordinating repairs as necessary.
13. Assist with office moves and renovation projects.
14. Maintain flexibility with work hours.
15. Perform other duties as assigned by the Facilities Manager.
16. Pay Rate: $38-$45 an hour, based on experience.

Qualifications:

1. BA or BS preferred.
2. 3-5 years of experience in a corporate facilities or customer service role.
3. Strong understanding and interest in facilities operations.
4. Proficiency in Microsoft Outlook, Excel, and Word.
5. Ability to work independently and as an effective team player with people of all levels.
6. Analytical ability to synthesize information and summarize issues.
7. Highly self-motivated with integrity and professionalism.
8. Strong written and verbal communication skills with attention to detail.
9. Ability to lift at least 50 lbs.
10. Ability to thrive in a fast-paced work environment, prioritize competing demands, and meet deadlines.
11. Superior customer service skills, with a collaborative and positive attitude.

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable law.