Facilities Services & Procurement Coordinator

CSU; San Jose (CA); On-site; USD 47,000 - 68,000; Full time

Job summary

San José State University is seeking a Facilities Services Coordinator to support University Housing Services. Under the Director of Facilities Operations, you will perform procurement, inventory control, work order admin, and minor project coordination.

You will supervise housing student assistants, including recruitment, training, and evaluation, and coordinate setup and teardown for major events. The role involves managing the TMA system, processing invoices, maintaining asset records, and

Qualifications

• Equivalent to a bachelor’s degree in a related field.
• Experience substituting education with related experience may be considered.
• Strong administrative, analytical, and customer service abilities.

Responsibilities

• Procurement: prepares, processes, and researches purchase requisitions.
• Invoicing: verifies, processes, and researches invoices for payment.
• Manage UHS TMA work order system: create/close work orders and generate reports.
• Coordinate asset management, periodic audits, and storage records.
• Supervise student assistants: hiring, training, and evaluation.
• Support housing events: setup and breakdown coordination.

Skills

Administrative skills

Customer service

Communication

Public relations

Confidentiality

Education

Bachelor’s degree in related field

Tools

PeopleSoft

StarRez

TMA

Concur

CSU Buy

Job description

San José State University is seeking a Facilities Services Coordinator to support University Housing Services. Under the Director of Facilities Operations, you will perform procurement, inventory control, work order admin, and minor project coordination.

You will supervise housing student assistants, including recruitment, training, and evaluation, and coordinate setup and teardown for major events. The role involves managing the TMA system, processing invoices, maintaining asset records, and