Housing Facilities Operations & Asset Coordinator

The California State University; San Jose (CA); On-site; USD 47,000 - 68,000; Full time

Job summary

San José State University seeks a Facilities Services Coordinator to support Housing Services by handling procurement, inventory control, work control functions, and travel processing. The role includes supervising student assistants, coordinating events, and coordinating asset management across systems.

The position requires strong administrative and analytical skills, experience with StarRez, TMA, CSU Buy, and Concur, and the ability to work independently under supervision in a university

Qualifications

• Equivalent to a bachelor’s degree in a related field.
• Relevant education and/or experience may substitute for the required education on a year-for-year basis.

Responsibilities

• Process purchase requisitions and invoice payments.
• Administer the TMA work order system (create/close work orders, generate reports).
• Develop preventive maintenance work orders for facilities staff.
• Maintain asset records and inventory, including audits with University Property.
• Coordinate distribution of supplies and equipment to residence halls.
• Supervise student assistants and manage documentation for housing operations.
• Assist with reconciling expenses across CSU data systems.

Skills

Customer service

Administrative support

English grammar

Team coordination

PeopleSoft

Education

Bachelor's degree in a related field

Tools

StarRez

TMA (Total Management Asset)

CSU Buy

Concur

Excel

Access

Job description

San José State University seeks a Facilities Services Coordinator to support Housing Services by handling procurement, inventory control, work control functions, and travel processing. The role includes supervising student assistants, coordinating events, and coordinating asset management across systems.

The position requires strong administrative and analytical skills, experience with StarRez, TMA, CSU Buy, and Concur, and the ability to work independently under supervision in a university