Conference Housing & Administrative Services Lead

San José State University; San Jose (CA); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Benefits package

Job summary

San José State University seeks a Conference and Administrative Services Coordinator to support the Conference Housing Program serving 5,000–7,500 yearly. You’ll supervise student staff, coordinate mailroom and space reservations, and handle logistics and budgets across on- and off-campus facilities.

The role requires crisis response, strong communication, and the ability to manage multiple conferences, with after-hours and summer peak work expectations.

Qualifications

• Equivalent to a bachelor’s degree in a related field.
• Strong customer service orientation and communication skills.
• Ability to supervise staff and coordinate multiple programs.
• Experience with crisis response, budgeting and event logistics.

Responsibilities

• Coordinate day-to-day operations of Conference Housing for academic year and summer.
• Negotiate contracts and schedules for guest rooms and spaces for 40–60 programs.
• Provide crisis intervention and budget planning for housing services.
• Supervise student staff and oversee mailroom and space reservations.
• Manage mailroom operations and coordinate conference room usage.

Skills

Customer service

Crisis intervention

Budget management

Staff supervision

Event coordination

Communication

Conflict resolution

Emergency response

Education

Bachelor's degree in related field

Tools

Word processing

Spreadsheets

Database management

Internet

Job description

San José State University seeks a Conference and Administrative Services Coordinator to support the Conference Housing Program serving 5,000–7,500 yearly. You’ll supervise student staff, coordinate mailroom and space reservations, and handle logistics and budgets across on- and off-campus facilities.

The role requires crisis response, strong communication, and the ability to manage multiple conferences, with after-hours and summer peak work expectations.