Facilities Scheduling & Compliance Coordinator

Hugh Chatham Health; Town of Oconomowoc (WI); On-site; USD 69,056,000 - 103,584,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Retirement plans

Educational assistance

Job summary

Advocate Health is seeking an Administrative Assistant within the Facilities department based at 11917 AMC Summit in Wisconsin. The role supports scheduling, travel, and expense reporting, coordinates service requests, and maintains equipment and supplies to ensure smooth operations.

The ideal candidate has at least 1 year of experience, a High School diploma, and proficiency with Microsoft Office; associate degree preferred.

Qualifications

• High school diploma is required.
• Minimum of 1 year of experience in an administrative role.
• Experience using Microsoft applications and other general office equipment and tools.
• Advanced training or experience with word processing, spreadsheets, databases, and presentation software.

Responsibilities

• Manages schedules and calendars for appointments, meetings, and travel, including assistance with expense and purchase card reporting.
• Coordinates with internal and external customers to respond to service requests.
• Manages department requisitions, purchase orders, company purchase card usage, and departmental supplies.
• Maintains regulatory compliance documentation required by local, state, and federal agencies, accrediting organizations, and other authorities having jurisdiction.
• Dispatches and may assign work orders to teammates.
• Maintains teammate learning, training, and confidential records.
• Maintains an active list of vendor-provided services and contact information for normal, after-hours, and emergency needs.
• Serves as the primary department liaison for above-ceiling permits, hot work permits, red tag permits, vendor qualification and identification, and other Facilities processes.
• Supports department leadership with administrative needs, including scheduling appointments, meetings, travel, and events.
• Performs other office and administrative duties as assigned, including coordinating special projects and collecting, analyzing, and preparing data for presentations.

Skills

Microsoft Office

Data entry/recordkeeping

Education

High school diploma

Associate degree (preferred)

Tools

Word processing

Job description

Advocate Health is seeking an Administrative Assistant within the Facilities department based at 11917 AMC Summit in Wisconsin. The role supports scheduling, travel, and expense reporting, coordinates service requests, and maintains equipment and supplies to ensure smooth operations.

The ideal candidate has at least 1 year of experience, a High School diploma, and proficiency with Microsoft Office; associate degree preferred.