Facilities Operations Coordinator I

Advocate Health; Town of Oconomowoc (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Advocate Health in Wisconsin is seeking an Administrative Coordinator within Facilities to manage schedules, respond to service requests, and support regulatory compliance documentation.

The role includes handling requisitions, purchase orders, and vendor information, while providing backup for leadership and coordinating special projects between sites. Occasional after-hours work and travel may be required.

Qualifications

• High school diploma or higher education as a baseline requirement.
• Experience using Microsoft applications and other general office equipment.
• Advanced training or experience with word processing, spreadsheets, databases, and presentations.

Responsibilities

• Manages schedules and calendars for appointments, meetings, and travel.
• Coordinates with internal and external customers to respond to service requests.
• Manages department requisitions, purchase orders, and department supplies.
• Maintains regulatory compliance documentation for local, state, and federal agencies.
• Dispatches and may assign work orders to teammates.
• Maintains learning, training, and confidential records for teammates.
• Maintains vendor contact information for normal and after-hours needs.
• Liaises for permits and vendor qualifications within Facilities processes.
• Supports leadership with administrative needs, scheduling, travel, and events.
• Performs other office duties and prepares data for presentations.

Skills

Microsoft Office

Word processing

Spreadsheets

Databases

Presentations

Communication skills

Education

High school diploma

Associate degree or equivalent

Job description

Advocate Health in Wisconsin is seeking an Administrative Coordinator within Facilities to manage schedules, respond to service requests, and support regulatory compliance documentation.

The role includes handling requisitions, purchase orders, and vendor information, while providing backup for leadership and coordinating special projects between sites. Occasional after-hours work and travel may be required.