Facilities Reception & Admin Specialist

EMCOR Facilities Services; Neenah (WI); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Health savings and flexible spending

401(k) savings plan

Job summary

EMCOR Facilities Services in the United States is seeking a receptionist to answer calls, greet visitors, process badge requests, and support HR and account teams with administrative tasks. The role includes developing PowerPoint presentations and tracking KPI metrics, while maintaining a professional lobby presence.

You will coordinate work requests with the EMCOR Maintenance Team and vendors, support training on various platforms, and assist in scheduling, safety inspections, and vendor

Qualifications

• HS Diploma or GED required.
• 2–3 years of proven customer service in receptionist role.
• Proficiency with MS Office (PowerPoint, Excel, Word) and Outlook.
• Experience with CMMS is a plus.
• English language proficiency, written and spoken.

Responsibilities

• Answer incoming calls, greet visitors, and support badge requests.
• Support account team with administrative tasks and presentations.
• Coordinate work requests with maintenance team and vendors.
• Conduct safety and operational inspections and audits.
• Assist with shipping/receiving and breakroom management.
• Train EMCOR teammates and vendors on platforms as needed.

Skills

Customer service

Verbal communication

Written communication

Organization

Professional presentation

Team coordination

Education

HS Diploma or GED

Tools

MS Office

PowerPoint

Excel

Outlook

CMMS

Job description

EMCOR Facilities Services in the United States is seeking a receptionist to answer calls, greet visitors, process badge requests, and support HR and account teams with administrative tasks. The role includes developing PowerPoint presentations and tracking KPI metrics, while maintaining a professional lobby presence.

You will coordinate work requests with the EMCOR Maintenance Team and vendors, support training on various platforms, and assist in scheduling, safety inspections, and vendor