Facilities Purchasing & Inventory Coordinator

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

University Housing Maintenance Facilities in Champaign-Urbana is seeking an on-site supportive administrator to manage purchasing, inventory, and clerical tasks. You will track records, process purchases, and support daily operations using university systems and Excel.

The role emphasizes accuracy, organization, and collaboration with staff, vendors, and campus partners within a respectful workplace. This position is 100% on-site in Urbana, IL.

Qualifications

• High school diploma or equivalent.
• Progress toward college coursework as outlined by state tables or applicable coursework is acceptable.
• Experience with office/clerical tasks and computer systems preferred.
• One year or more of work experience in a similar role is desirable.

Responsibilities

• Assist Facilities Operations with purchasing, vendor quotes, and submitting requests using University systems.
• Reconcile standing purchase orders, logs, and documentation for accuracy and compliance.
• Maintain inventory and asset records in FABWeb, TMA, and Excel.
• Provide administrative support for the Inventory Warehouse and related operations.
• Answer routine inquiries and route requests to the appropriate staff.

Skills

Data entry accuracy

Organizational skills

Communication skills

Microsoft Excel

Education

High school diploma or equivalent

Associate’s Degree or higher

Tools

FABWeb

TMA

Banner

Emburse Enterprise

iBuy

Job description

University Housing Maintenance Facilities in Champaign-Urbana is seeking an on-site supportive administrator to manage purchasing, inventory, and clerical tasks. You will track records, process purchases, and support daily operations using university systems and Excel.

The role emphasizes accuracy, organization, and collaboration with staff, vendors, and campus partners within a respectful workplace. This position is 100% on-site in Urbana, IL.