Finance & Administrative Support Specialist

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

University of Illinois Urbana-Champaign is seeking a capable administrative professional to support Accounting, Finance, Purchasing, and general Administrative functions. The role involves posting financial data, reconciling discrepancies, processing payments, and maintaining records.

Responsibilities include handling purchasing transactions, card programs, inventory tracking, and coordinating front-desk activities, meetings, and events.

Responsibilities

• Post financial information to journals, registers, and ledgers: enter, store, and retrieve data.
• Reconcile discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
• Correct transaction documents, which require revision of other documents or entries as well as the original.
• Prepares account statements and reports from a variety of financial sources.
• Act as backup for processing payments and reimbursements: verify information for accuracy.
• Make purchases using various purchasing mechanisms ( PCard, TCard, IBuy, purchase orders); verify the accuracy of the chosen fund, the availability of funds, the appropriateness of transactions, and if the purchase conforms to University and funding agency policies and procedures.
• Act as P-card/T-card holder and keep accurate Chrome River expense reporting.
• Order and inventory supplies and track orders and payments
• Serve as the first contact in the Business Administration reception area, assisting faculty, staff, students, and visitors to the department.
• Process copying requests, assist with copier, and schedule and coordinate repairs as needed.
• Monitor and receive deliveries.
• Manage calendar for department head and associate heads.
• Monitor departmental general email; respond to requests.
• Maintain departmental digital and print boards.
• Provide in-person support on the day of proseminars and events.
• Provide administrative support for area initiatives as needed.
• Primary on-site contact for F S work orders. Serve as backup for Facilities and Services requests.
• Assume additional appropriate related duties to enhance the mission of the unit.

Job description

University of Illinois Urbana-Champaign is seeking a capable administrative professional to support Accounting, Finance, Purchasing, and general Administrative functions. The role involves posting financial data, reconciling discrepancies, processing payments, and maintaining records.

Responsibilities include handling purchasing transactions, card programs, inventory tracking, and coordinating front-desk activities, meetings, and events.