Administrative & Events Coordinator

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

The University of Illinois Urbana-Champaign's Career Center is seeking a dedicated Office Support Specialist to handle purchasing, event logistics, and search support. The role involves coordinating supplies, catering, services, and maintaining stakeholder records across systems.

You will support staff searches, onboarding, and documentation, while ensuring smooth operation of office procedures, event logistics, and compliance activities.

Qualifications

• High school diploma or equivalent.
• Two years total experience or college coursework with equivalence.
• Experience with office/clerical activities and computer systems.
• Experience in coordinating administrative or purchasing processes.

Responsibilities

• Provide purchasing, event logistics, and search support for The Career Center.
• Coordinate purchasing activities, monitor inventory, and manage vendor communications.
• Process P-Card and T-Card transactions and reconcile orders in Emburse.
• Submit Facilities & Services requests for maintenance and operational needs.
• Support staff searches, onboarding, and documentation.
• Maintain records and office procedures; provide backup for Career Resource Center.

Skills

Customer service

Communication

Organizational skills

Multitasking

Policy interpretation

Microsoft Office

University systems

Documentation

Team collaboration

Education

High school diploma or equivalent

Coursework credits (various)

Associate’s/ Bachelor’s degree equivalence (as per table)

Tools

Emburse P-Card

Facilities & Services system

Job description

The University of Illinois Urbana-Champaign's Career Center is seeking a dedicated Office Support Specialist to handle purchasing, event logistics, and search support. The role involves coordinating supplies, catering, services, and maintaining stakeholder records across systems.

You will support staff searches, onboarding, and documentation, while ensuring smooth operation of office procedures, event logistics, and compliance activities.