Office Support & Events Coordinator

Laseagrant; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health, Dental, Vision

Retirement Plan

Paid time Off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign is seeking an Office Support Specialist for The Career Center in Champaign-Urbana. The role provides purchasing, event logistics, and search support, maintaining stakeholder information and coordinating administrative processes.

Responsibilities include coordinating purchasing, supporting staff searches, and managing event logistics and communications with campus partners.

Qualifications

• High school diploma or equivalent required.
• Two years college coursework or equivalent or related work experience.
• One year of work experience at the second level of this series.

Responsibilities

• Coordinate purchasing activities for office operations and programmatic efforts, including procurement of supplies, catering, and services; monitor inventory levels and maintain related records.
• Process purchasing documentation and assigned P-Card and T-Card transactions in Emburse, including reconciliation and vendor communications.
• Submit and monitor Facilities & Services requests to support routine facility, maintenance, and operational needs.
• Provide administrative support for professional staff searches, including scheduling and documentation.
• Support student employee onboarding processes, including I-9 documentation and employment records.
• Maintain office procedures, forms, templates, and operational guides.
• Provide backup support for the Career Resource Center and direct visitors to staff.
• Assist with documentation and recordkeeping related to user access and compliance requirements.

Skills

Customer service

Communication

Organization

Multitasking

Policy knowledge

Office software

Recordkeeping

Teamwork

Independent work

Relationship building

Education

Two years college coursework or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

University of Illinois Urbana-Champaign is seeking an Office Support Specialist for The Career Center in Champaign-Urbana. The role provides purchasing, event logistics, and search support, maintaining stakeholder information and coordinating administrative processes.

Responsibilities include coordinating purchasing, supporting staff searches, and managing event logistics and communications with campus partners.