Administrative Specialist, Facilities & Inventory

Laseagrant; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

University Housing is seeking an Office Support Specialist to provide purchasing, inventory, and administrative support for Facilities Operations on the Urbana campus. The role uses university systems to document transactions, track inventory, and support daily operations with accuracy and professionalism.

The position emphasizes collaboration with staff, vendors, and campus partners, ensuring timely follow-up and compliant documentation while fostering an inclusive work environment.

Qualifications

• High school diploma or equivalent.
• Two years of related office experience or equivalent education.

Responsibilities

• Purchasing support: assist with vendor quotes, purchase requests, and reconciling purchasing docs using university systems.
• Inventory management: maintain FABWeb/TMA records, update inventory and asset histories, and assist Biennial inventories.
• Administrative support: answer routine questions, route inquiries, process mail, and provide backup support.
• Data accuracy: ensure records are accurate, follow procedures, and resolve routine issues.

Job description

University Housing is seeking an Office Support Specialist to provide purchasing, inventory, and administrative support for Facilities Operations on the Urbana campus. The role uses university systems to document transactions, track inventory, and support daily operations with accuracy and professionalism.

The position emphasizes collaboration with staff, vendors, and campus partners, ensuring timely follow-up and compliant documentation while fostering an inclusive work environment.