Procurement & Finance Assistant

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Illinois Urbana-Champaign seeks an experienced financial administrator to handle procurement, payments, and reimbursement processing across multiple systems, ensuring accuracy and policy compliance.

Responsibilities include maintaining organized records, reconciling accounts, assisting with budget support, and delivering reliable customer service to faculty, staff, and campus offices while protecting sensitive information.

Responsibilities

• Financial processing and procurement
• Process purchasing, payments and reimbursements using University systems (iBuy, Banner, Emburse, PCard, TCard, POs, vendor payments)
• Prepare or review requisitions, invoices, travel and reimbursement documents and other financial records
• Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements
• Track purchase commitments, payments, reimbursements using University systems and unit reports or spreadsheets
• Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues
• Maintain organized financial records and supporting documentation in accordance with University record-retention requirements

Job description

The University of Illinois Urbana-Champaign seeks an experienced financial administrator to handle procurement, payments, and reimbursement processing across multiple systems, ensuring accuracy and policy compliance.

Responsibilities include maintaining organized records, reconciling accounts, assisting with budget support, and delivering reliable customer service to faculty, staff, and campus offices while protecting sensitive information.