Administrative & Events Coordinator

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

The Career Center at University of Illinois at Urbana-Champaign seeks an Office Support Specialist to manage purchasing, event logistics, and search support while maintaining stakeholder information.

You will process procurement, coordinate facilities for events, support staff searches, onboarding, and keep records in Salesforce and Microsoft Lists, ensuring data accuracy and efficient office operations. Periodic evenings or early mornings for events may be required.

Qualifications

• Two years of related office/clerical experience or college coursework.
• Proficiency with standard office software and data systems.

Responsibilities

• Coordinate purchasing and manage supplies, and vendor communications.
• Provide event logistics support for career fairs and workshops.
• Maintain stakeholder records in Salesforce and Microsoft Lists.
• Support staff searches and onboarding activities.

Skills

Customer service

Communication

Organization

Prioritization

Policy interpretation

Microsoft Office

University systems

Record keeping

Teamwork

Relationship building

Education

High School Diploma

Job description

The Career Center at University of Illinois at Urbana-Champaign seeks an Office Support Specialist to manage purchasing, event logistics, and search support while maintaining stakeholder information.

You will process procurement, coordinate facilities for events, support staff searches, onboarding, and keep records in Salesforce and Microsoft Lists, ensuring data accuracy and efficient office operations. Periodic evenings or early mornings for events may be required.