Facilities Project Coordinator: Budgets, Schedules & Delivery

EMCOR Group; West Chester Township (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

EMCOR Group in the United States seeks a Project Coordinator to independently manage assigned projects from intake through closeout. You will coordinate scope, schedules, documentation, materials, budgets, purchasing, communication, and production handoffs to ensure safe, compliant, and efficient execution.

This role requires strong organizational and communication skills, attention to detail, and the ability to collaborate with customer teams, engineering, and operations.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong customer service and relationship management abilities.
• Detail-oriented with high accuracy in documentation and data management.
• Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Strong problem-solving and decision-making skills.
• Collaborative with operations, purchasing, finance, customers, and production teams.
• Ability to maintain confidentiality of customer, operational, and financial information.

Responsibilities

• Assigned Project Ownership: manage assigned projects from intake through closeout; maintain scope, schedule, milestones, action items, status, risks, and customer commitments.
• Project Documentation and Make & Pack Readiness: develop and maintain work-order documentation, material requirements, bills of material, inspections, instructions, forms, and required records; verify revisions and coordinate reviews before release to production.
• Customer and Engineering Coordination: act as primary day-to-day contact for assigned projects; work with customer to clarify requirements, obtain inputs and approvals, and communicate status.
• Production Handoff and Execution Support: deliver complete project packages to the Factory Supervisor and Line Leads; coordinate priorities, readiness, and final closeout.
• Materials, Purchasing, and ERP Coordination: monitor stock, initiate purchase requests, coordinate incoming goods receipt, and ensure materials and equipment availability.
• Budget, Labor, and Billing Administration: track budgets, audit time entries, prepare labor allocation and billing support, and maintain records.
• Cross-Functional Coordination and Improvement: collaborate with quality, logistics, operations, and management to remove barriers and improve standard work.

Job description

EMCOR Group in the United States seeks a Project Coordinator to independently manage assigned projects from intake through closeout. You will coordinate scope, schedules, documentation, materials, budgets, purchasing, communication, and production handoffs to ensure safe, compliant, and efficient execution.

This role requires strong organizational and communication skills, attention to detail, and the ability to collaborate with customer teams, engineering, and operations.