Facilities Ops Intern: Data-Driven & Budget-Savvy

Cagayan State University; San Jose (CA); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Wellbeing benefits

Housing allowance (interns)

Job summary

Cagayan State University in San Jose, CA is seeking a Facilities Coordination Assistant to support daily FM operations, analyze ticket data, monitor KPIs, and help with purchase orders and invoices. The role involves collaborating with vendors to meet SLAs and collecting metrics for regional reporting.

Ideal candidates are pursuing or have completed degrees in Facility Management, Hospitality Management, or Business Administration, with strong analytical and organizational skills and a growth

Qualifications

• Pursuing or completed bachelor’s degree in Facility Management, Hospitality Management, Business Administration, or related field.
• Strong analytical skills to interpret operational data and trends.
• Highly organized with responsibility in handling invoices.
• Excellent communication with internal employees and external vendors.
• Willingness to learn new tools and systems.

Responsibilities

• Assist the Facilities Management (FM) team in daily office operations to ensure a high-quality employee experience.
• Monitor and analyze ticket data from the Global Ticketing System; track KPIs such as response times, identify recurring facility issues, and provide data-driven recommendations for operational improvements.
• Support the end-to-end purchase order and invoice workflow; verify service delivery against budget and billing, resolve payment discrepancies with vendors, and assist in monthly budget tracking.
• Collaborate with third-party service providers to ensure service level agreements (SLAs) are met and operational standards maintained.
• Collect and analyze operational metrics, including occupancy rates, utility consumption, and facility spend, to support strategic decision-making and regional reporting.

Skills

Analytical mindset

Communication skills

Organization

Self-motivated learner

Vendor coordination

Education

Bachelor's degree in Facility Management or related

Job description

Cagayan State University in San Jose, CA is seeking a Facilities Coordination Assistant to support daily FM operations, analyze ticket data, monitor KPIs, and help with purchase orders and invoices. The role involves collaborating with vendors to meet SLAs and collecting metrics for regional reporting.

Ideal candidates are pursuing or have completed degrees in Facility Management, Hospitality Management, or Business Administration, with strong analytical and organizational skills and a growth