Campus Facilities Admin & Operations Assistant

Automatic Data Processing, Inc.; Long Beach (CA); On-site; USD 21,000 - 28,000; Full time

Job summary

California State University, Long Beach's University Student Union seeks an Office Assistant for Facility Services. You will perform general administrative tasks, answer calls, and support budget tracking and invoices under the Facilities Services Manager.

The role requires being a CSULB student (minimum 6 units) and offers weekday hours with occasional evenings or weekends. A courteous, professional demeanor and strong Microsoft Office skills are essential.

Qualifications

• Minimum or no previous work experience required.
• Must be a current and active CSULB student enrolled in a minimum of 6 units.
• General knowledge of data processing and personal computer operations; Microsoft Office used daily.

Responsibilities

• Answers all incoming telephone calls when Facility Services Manager is not in office.
• Disseminates information relating to building systems.
• Performs general typing, filing, data entry, collating and maintenance of files.
• Receives visitors and directs them to the appropriate office(s).
• Operates standard office equipment and maintains supplies of paper in office machines.
• Conducts walkthroughs in buildings and inputs data into the maintenance management software program.
• Monitors receiving area for deliveries and directs deliveries to proper location.
• Schedules student staff for work shifts, including setup and events.
• Administers departmental onboarding for newly hired student staff.
• Presents a professional appearance and attitude and maintains a high standard of customer service.
• Keeps Manager apprised of all activities in Facility Services area.
• Other duties as assigned.

Skills

Office basics

Microsoft Office

Customer service

Job description

California State University, Long Beach's University Student Union seeks an Office Assistant for Facility Services. You will perform general administrative tasks, answer calls, and support budget tracking and invoices under the Facilities Services Manager.

The role requires being a CSULB student (minimum 6 units) and offers weekday hours with occasional evenings or weekends. A courteous, professional demeanor and strong Microsoft Office skills are essential.