Facilities Ops Associate: Multi-Site & Hybrid

Corporation Service Company; Wilmington (DE); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Corporation Service Company in Wilmington, DE, is seeking an Associate Facilities Coordinator to oversee multi-site facilities operations across the Americas. You will manage maintenance, vendor relations, health and safety, space planning, and office services while coordinating with internal teams. The role starts onsite for 90 days and transitions to a hybrid schedule.

Strong communication, vendor management, and problem-solving are essential. Travel may be required.

Qualifications

• Exposure and understanding of facilities operations, workplace management, or a related field.
• Knowledge of building maintenance and health & safety regulations.
• Strong problem-solving and communication skills.
• Experience liaising with remote teams.
• Proficiency with facilities management software and remote collaboration tools.
• Project coordination for office moves or upgrades.
• Fluency in English; additional languages are a plus.

Responsibilities

• Liaise with external suppliers, contractors, and service providers to manage facility contracts and performance.
• Collaborate with internal teams, including ET, HR, and Finance, to align facilities support with business objectives.
• Monitor SLAs and address vendor-related issues.
• Provide remote assistance to various office locations, addressing facilities-related issues and coordinating solutions.
• Act as the main point of contact for offices requiring support with office services, security, or maintenance requests.
• Maintain facilities-related records, ensuring all documentation is up to date and accessible.
• Ensure all sites comply with local health & safety regulations and company policies.
• Conduct or coordinate periodic inspections and risk assessments to maintain a safe working environment.
• Support emergency preparedness initiatives, including fire safety, evacuation plans, and first aid readiness.
• Assist in managing office layouts, desk allocations, and meeting room functionality.
• Support office moves, expansions, and consolidations by coordinating logistics and resources.
• Ensure all workspaces are well-maintained and meet employee needs for productivity and comfort.
• Oversee day-to-day facility operations, ensuring all locations function efficiently and meet workplace standards.
• Coordinate and support general maintenance, repairs, and servicing of office infrastructure across Americas sites.
• Work closely with vendors and contractors to ensure timely completion of facility-related tasks.
• Travel occasionally based on business needs.

Skills

Facilities operations

Vendor management

Stakeholder liaison

Remote collaboration

Communication

FM systems

Project coordination

English fluency

Tools

Microsoft Teams

ServiceNow

FM Systems

Job description

Corporation Service Company in Wilmington, DE, is seeking an Associate Facilities Coordinator to oversee multi-site facilities operations across the Americas. You will manage maintenance, vendor relations, health and safety, space planning, and office services while coordinating with internal teams. The role starts onsite for 90 days and transitions to a hybrid schedule.

Strong communication, vendor management, and problem-solving are essential. Travel may be required.