On-Site Facilities Operations Coordinator

CSCU; Hartford (CT); On-site; USD 57,000 - 69,000; Full time

Job summary

CSCU System Office in Hartford, CT seeks a Facilities Operations Assistant to support the Facilities department by coordinating office operations, facilitating stakeholder communication, and assisting with programs and services.

Under the Vice President of Facilities, Real Estate & Infrastructure Planning, you will handle procurement, records management, building access, and logistics for meetings and relocations, ensuring accurate documentation and timely responses.

Qualifications

• Demonstrated ability to produce quality written materials using computer equipment and software.
• Ability to meet personally with a variety of people as a representative of the CSCU System.
• Strong organizational skills to maintain an orderly and efficient office operation; familiarity with Banner and virtual meeting apps.

Responsibilities

• Provide operational and project support to senior staff within Planning and Technical Services and Facilities.
• Serve as a primary contact for visitors and inquiries, routing requests appropriately.
• Manage communications, including calls and messages, to support timely information flow.
• Oversee records and archived documents, ensuring accessibility and security.
• Coordinate procurement activities and process vendor invoices with established purchasing protocols.
• Administer the CSU Parking Tag Program and building access cardkeys with security liaison.
• Coordinate meetings and logistics; support special projects and committee activities.
• Assist with office relocations and asset management activities, including tagging and tracking.

Skills

MS Office

Banner

Virtual meetings

Written communication

Organizational skills

Education

Associate degree (preferred)

Job description

CSCU System Office in Hartford, CT seeks a Facilities Operations Assistant to support the Facilities department by coordinating office operations, facilitating stakeholder communication, and assisting with programs and services.

Under the Vice President of Facilities, Real Estate & Infrastructure Planning, you will handle procurement, records management, building access, and logistics for meetings and relocations, ensuring accurate documentation and timely responses.