Facilities & Ops Assistant — NY Office

Creative Artists Agency; New York (NY); On-site; USD 63,039,000 - 68,770,000; Full time

Benefits offered by this job

Benefits

Discretionary bonus

Job summary

Creative Artists Agency in New York seeks a proactive Facilities Department Assistant to support the NY Facilities Lead with daily operations, space management, and event setup. You will handle administrative duties, invoicing, vendor coordination, on-site moves, and IT equipment setup for new hires, with opportunities to grow into a Corporate Facilities role.

BA/BS required, 1 year facilities experience, strong customer service, and the ability to lift up to 50 lbs, with base pay $22–$24 per

Qualifications

• BA/BS from an accredited University or College.
• Minimum 1 year of prior relevant facilities or operations experience.
• Ability to multitask in a fast-paced environment.
• Strong customer service, interpersonal, and communication skills.
• Physical ability; can lift 35-50 lbs.

Responsibilities

• Manage administrative duties, including monthly P-Card management, preparing expense reports, and additional office-related tasks.
• Manage Facilities Lead calendar and phone.
• Review office invoices, forward to Facilities Lead for approval and submittal to AP.
• Assist Facilities Coordinator with office space planning & help keep space management system up to date (Office Space Software).
• Schedule freight access for vendors in the building management portal and submit COI paperwork.
• Assist Facilities Coordinator with setup for various Board Meetings, VIP Client Meetings, and Special Events.
• Assist with all facility-related requests.
• Schedule vendors for maintenance issues.
• Manage office and pantry supply requests for NE region offices (NY, Chicago, Toronto, and DC).

Skills

Multitasking

Customer service

Communication

Education

BA/BS degree

Job description

Creative Artists Agency in New York seeks a proactive Facilities Department Assistant to support the NY Facilities Lead with daily operations, space management, and event setup. You will handle administrative duties, invoicing, vendor coordination, on-site moves, and IT equipment setup for new hires, with opportunities to grow into a Corporate Facilities role.

BA/BS required, 1 year facilities experience, strong customer service, and the ability to lift up to 50 lbs, with base pay $22–$24 per