Facilities Lead: Office Ops & Vendor Coordination (NY)

Ares Management; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Medical coverage

Commuter benefits

EAP

Job summary

Ares Management is seeking a Facilities Coordinator to support the New York office and regional operations. Reporting to the Eastern Regional Facilities manager, the role focuses on space planning, vendor relations, and day-to-day office operations.

Responsibilities include handling facilities requests, coordinating with building management, managing inventory, and assisting with large meeting setups. Proficiency in Coupa and MS Office is expected; lifting up to 50 lbs is required.

Qualifications

• Experience in corporate services or facilities management.
• Knowledge of office maintenance and vendor engagement.

Responsibilities

• Respond to facilities requests with a strong customer service focus.
• Perform daily facilities walks to identify repair and supply needs.
• Liaise with building management to report issues with operation and comfort.
• Manage vendor relationships and process invoices and quotes.
• Coordinate printing/binding and daily office supply needs.
• Maintain inventory and ordering for office spaces and common areas.

Skills

Vendor management

Customer service

Communication

MS Office

Space planning

Print/bind

Office equipment management

Education

College degree

Tools

OfficeSpaces

Coupa

Ticketing systems

Job description

Ares Management is seeking a Facilities Coordinator to support the New York office and regional operations. Reporting to the Eastern Regional Facilities manager, the role focuses on space planning, vendor relations, and day-to-day office operations.

Responsibilities include handling facilities requests, coordinating with building management, managing inventory, and assisting with large meeting setups. Proficiency in Coupa and MS Office is expected; lifting up to 50 lbs is required.