Facilities Analyst

Landing Point; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Landing Point in New York is seeking a Facilities Analyst to support day-to-day operations and maintain a safe, efficient working environment for staff.

You will log issues, dispatch vendors, monitor HVAC and engineering services, and assist with invoices and safety programs. The role requires a 8:30 AM to 5:30 PM schedule and flexibility for after-hours work.

Qualifications

• Bachelor’s degree required.
• A minimum of 2 years of corporate office experience; facilities or project management experience is preferred.
• Strong Microsoft Office skills; familiarity with SharePoint and CRM programs a plus.
• Must be flexible about hours and available after hours on work-provided cell phone.
• Ability to work from 8:30 AM - 5:30 PM.

Responsibilities

• Logging and responding to all service issues reported to the Facilities Team.
• Placing service tickets/calls to vendors and building engineers for repairs and maintenance assistance.
• Coordinating and monitoring on-site vendors such as HVAC and building engineers.
• Assisting with invoice processing and tracking.
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy them.
• Handling the Facilities maintenance calendar to track all maintenance visits.
• Maintaining the Firm’s AED, first aid, and fire life safety training program with assistance from property management.
• Conducting new hire orientation and giving tours to new hires.
• Collecting/logging all Certificates of Insurance (COIs) for vendors and following up on expired COIs to ensure proper coverage.
• Monitoring after-hours vendor work on an as-needed basis.
• Ad-hoc projects as assigned.

Skills

Microsoft Office

Communication skills

Time management

Education

Bachelor's degree

Tools

SharePoint

CRM software

Job description

Company Overview

A market-leading asset manager with over $25 billion of capital under management is seeking a Facilities Analyst to support their New York office. The role involves assisting the Facilities Team with day-to-day operations and maintenance to ensure a suitable working environment for employees.

Job Responsibilities

• Logging and responding to all service issues reported to the Facilities Team
• Placing service tickets/calls to vendors and building engineers for repairs and maintenance assistance
• Coordinating and monitoring on-site vendors such as HVAC and building engineers
• Assisting with invoice processing and tracking
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy them
• Handling the Facilities maintenance calendar to track all maintenance visits
• Maintaining the Firm’s AED, first aid, and fire life safety training program with assistance from property management
• Conducting new hire orientation and giving tours to new hires
• Collecting/logging all Certificates of Insurance (COIs) for vendors and following up on expired COIs to ensure proper coverage
• Monitoring after-hours vendor work on an as-needed basis
• Ad-hoc projects as assigned

Qualifications

• Bachelor’s degree required
• A minimum of 2 years of corporate office experience; facilities or project management experience is preferred
• Strong Microsoft Office skills; familiarity with SharePoint and CRM programs a plus
• Must be flexible about hours and available after hours on work-provided cell phone
• Ability to work from 8:30 AM - 5:30 PM

Compensation

Salary: $65,000 - 90,000 (depending on experience) plus bonus.