Office Coordinator

Northbound Search; Miami Beach (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A recruitment agency located in Miami Beach is seeking an Office Coordinator to support daily operations and facilities management. The ideal candidate should have 2+ years of experience in office coordination and possess strong organizational skills. Key responsibilities include managing office supplies, overseeing vendors, and coordinating internal events. This role demands a proactive approach to maintaining a well-organized workspace while collaborating across various teams.

Qualifications

• 2+ years of experience in office coordination or facilities support.
• Strong organizational skills in fast-paced environments.
• Hands-on approach to workplace maintenance.

Responsibilities

• Oversee third-party office vendors to ensure service levels are met.
• Maintain and enhance the physical workspace.
• Manage office supplies and maintain inventory levels.
• Conduct daily walkthroughs for cleanliness and readiness.
• Coordinate internal office moves and logistics.
• Support budget forecasting and track expenses.
• Manage event setups for internal meetings.

Skills

Organizational skills

Communication skills

Vendor management

Budget tracking

Job description

We are seeking a hands‑on, highly organized Office Coordinator to support daily workplace operations and facilities management. This role is responsible for maintaining an efficient, well‑organized office environment while partnering with Facilities, IT, Security, and Global Workplace teams to ensure optimal functionality and employee experience.

Responsibilities:

• Oversee third‑party office vendors to ensure project scope, service levels, and timelines are met.
• Partner with the NY Facilities Manager to maintain and enhance the physical workspace, supporting aesthetic and functional improvements.
• Order, stock, and manage office supplies, pantry items, and event materials; maintain accurate inventory levels.
• Conduct daily walkthroughs to ensure cleanliness, organization, and operational readiness of all common areas and workspaces.
• Coordinate and execute internal office moves, including planning, logistics, and light physical relocation of furniture and equipment.
• Support budget forecasting, track expenses, and prepare variance reporting related to facilities and office operations.
• Manage event setups, including arranging tables, chairs, and equipment to meet internal meeting and event requirements.

Qualifications:

• 2+ years of experience in office coordination, facilities support, or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Experience working with vendors and tracking budgets or expenses.
• Hands‑on, proactive approach to workplace maintenance and operational support.
• Excellent communication skills and ability to collaborate cross‑functionally.