Facilities Operations & Workplace Services Coordinator

Aston Carter; New York (NY); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Paid holidays

Job summary

Aston Carter is seeking an Office Services Coordinator to support day-to-day corporate facilities operations in New York, working closely with leadership and external vendors. The role covers building systems, maintenance, pantry operations, and employee experience initiatives, with opportunities to contribute to workplace services and non-routine projects.

The position is on-site in NYC with standard hours and requires strong organizational and communication skills.

Qualifications

• Experience in office administration or facilities operations preferred.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Experience with payment processing and invoice tracking.
• Familiarity with facilities maintenance and work order coordination.

Responsibilities

• Assist with daily management and operation of corporate facilities.
• Monitor building systems and elevate issues as needed.
• Coordinate preventive and corrective maintenance with vendors.
• Oversee pantry and café operations and inventory replenishment.
• Process vendor invoices and payments using SAP and Excel.
• Respond to facility-related service requests and ensure timely completion.
• Conduct routine inspections for cleanliness, safety, and functionality.
• Assist with emergency procedures, incident reporting, and business continuity.
• Support office moves, seating changes, and facility projects.

Skills

Office administration

Facilities operations

Microsoft Excel

Microsoft Word

Outlook

Vendor coordination

Invoice processing

SAP

Communication

Customer service

Tools

SAP

Excel

Word

Outlook

Job description

Aston Carter is seeking an Office Services Coordinator to support day-to-day corporate facilities operations in New York, working closely with leadership and external vendors. The role covers building systems, maintenance, pantry operations, and employee experience initiatives, with opportunities to contribute to workplace services and non-routine projects.

The position is on-site in NYC with standard hours and requires strong organizational and communication skills.