Facilities Coordinator - Onsite Experience Lead

Talentify; Pittsburgh (Allegheny County); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Aston Carter is seeking a Facilities Coordinator 1 in Pittsburgh to support a smooth, safe, and efficient office environment through facilities services, vendor oversight, and administrative tasks. The role balances hands-on duties with documentation and a strong customer-service mindset, operating Monday through Friday from 8:00 AM to 5:00 PM.

Responsibilities include site inspections, managing work orders, coordinating amenities and moves, vendor liaison, and maintaining safety plans and

Qualifications

• 2 years of facilities-related experience.
• Experience in coordinating building services.
• Strong customer service mindset.
• Familiar with HVAC, chiller systems, fire protection, and mechanical/electrical systems.

Responsibilities

• Conduct daily walkthroughs and site inspections to ensure operations.
• Respond to work orders and manage repairs and maintenance.
• Coordinate delivery of site amenities and services.
• Provide direction to vendors and service providers for seamless onsite work.
• Assist with vendor procurement and maintain site records.
• Support client relationship management and contract compliance.
• Maintain emergency response plans and safety standards.
• Support minor lab-related facilities activities as needed.
• Use IT tools and email to track activities and communication.
• Collaborate with colleagues and vendors to resolve issues.
• Occasionally lift, push, and move items for daily tasks.

Skills

Communication

Organization

Problem solving

Independence

Teamwork

Excel

Customer service

Facilities management

Vendor management

Lifting ability

Tools

MS Office

Excel

Email platforms

Job description

Aston Carter is seeking a Facilities Coordinator 1 in Pittsburgh to support a smooth, safe, and efficient office environment through facilities services, vendor oversight, and administrative tasks. The role balances hands-on duties with documentation and a strong customer-service mindset, operating Monday through Friday from 8:00 AM to 5:00 PM.

Responsibilities include site inspections, managing work orders, coordinating amenities and moves, vendor liaison, and maintaining safety plans and