Facilities Operations & Vendor Coordination Specialist

Jones Lang LaSalle Incorporated; San Francisco (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking a Services Coordinator in South San Francisco, CA to ensure seamless collaboration between external vendor providers and internal stakeholders. You will manage vendor visits, coordinate equipment logistics, and help maintain compliance with safety and regulatory standards.

The role requires 2 years of experience in similar environments, a high school diploma, and CMMS experience such as SAP.

Qualifications

• 2 years of experience in similar roles.
• High school diploma required.
• Work order management systems experience/knowledge.

Responsibilities

• Escort external vendor providers in a safe and compliant manner to assigned laboratories
• Partner closely with stakeholders including vendors, end users, Planning & Scheduling, and Instrumentation teams to ensure vendor visits are executed as planned
• Collaborate with equipment owners, Planning & Scheduling, and Metrology to ensure timely pick up, shipment, and receipt of instruments
• Ensure timely receipt and review of necessary documents from vendors, including maintenance service reports and quotes
• Communicate with vendors, Procurement, and Finance to address any financial issues
• Document all activities clearly and concisely in a computer maintenance management system such as SAP
• Utilize computer maintenance management system to manage work order queue and collaborate with Instrumentation to review vendor service documents and close work orders

Skills

Vendor management

Cross-functional collaboration

Documentation

Communication

Problem solving

Education

High school diploma

Tools

SAP

Maximo

Corrigo

Microsoft Suite

Job description

Jones Lang LaSalle Incorporated is seeking a Services Coordinator in South San Francisco, CA to ensure seamless collaboration between external vendor providers and internal stakeholders. You will manage vendor visits, coordinate equipment logistics, and help maintain compliance with safety and regulatory standards.

The role requires 2 years of experience in similar environments, a high school diploma, and CMMS experience such as SAP.