Facilities Coordinator: On-Site Ops & Guest Experience

Jones Lang LaSalle Incorporated; Sunnyvale (CA); Hybrid; USD 65,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching company-con"

Comprehensive Medical, Dental & Vision

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through:

Job summary

Jones Lang LaSalle Incorporated in Sunnyvale, CA seeks an on-site Facility Administrator to support daily property operations and guest services.

You will coordinate maintenance, manage vendors, assist with meetings, events, and reception tasks, while delivering exceptional customer service and ensuring smooth facility performance.

On-site role with comprehensive benefits, 401(k), medical coverage, and paid time off offered by a leading real estate services firm.

Qualifications

• 2+ years’ experience with Facility or Property Administration
• GED or High school diploma
• Superior customer service skills and orientation
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Responsibilities

• Assist Facility Management Team with tactical planning for the team’s goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain small facility management tasks as assigned
• Creating memorable guest experiences by sharing knowledge of office services, spaces, and amenities available to help visitors feel welcomed and productive throughout their stay
• Coordinate special events in support of client or JLL
• Support Experience teams as necessary
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities, including managing vendors and vendor follow up
• Provide general overall facility management services including continuous monitoring of office/facility, inclusive of managing stock
• Providing support for reception and mail services as needed
• Act as an interface with client, visitors and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
• Manage all work orders on time, managing budget expectations and follow up with all vendors and billing

Skills

Facility Mgmt

Customer service

Multitasking

Education

GED or High School Diploma

Tools

Excel

MS Office

Job description

Jones Lang LaSalle Incorporated in Sunnyvale, CA seeks an on-site Facility Administrator to support daily property operations and guest services.

You will coordinate maintenance, manage vendors, assist with meetings, events, and reception tasks, while delivering exceptional customer service and ensuring smooth facility performance.

On-site role with comprehensive benefits, 401(k), medical coverage, and paid time off offered by a leading real estate services firm.