Facilities & Operations Specialist

New York City Economic Development Corporation; New York (NY); On-site; USD 55,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, and pharmacy plans

Vision and hearing benefits

Flexible spending accounts for health

Job summary

New York City Economic Development Corporation is seeking a Facilities Assistant to support the Facilities Manager in keeping NYCEDC offices safe, clean, and well maintained. The role covers daily housekeeping, supply management, safety checks, and basic repairs to keep operations smooth for staff and visitors.

You will respond to maintenance requests, assist with conference room setup, and coordinate with building staff on relocations and emergencies.

Qualifications

• High school diploma or equivalent.
• At least 3 years of porter or hospitality facilities experience.
• Demonstrated experience using hand and electric tools; ability to perform minor carpentry, electrical, mechanical, and plumbing repairs.
• Work ing knowledge of HVAC systems and equipment.
• Proficient in Microsoft Office Suite.
• Valid NYS driver’s license required.
• Ability to lift up to 75lbs.
• Effective communicator with staff at all levels, building personnel, and external partners.
• Demonstrated ability to work both independently and collaboratively with minimal supervision.
• Dependable, professional, and customer centric oriented.
• Availability for occasional overtime with advance notice.
• NYC residency within 180 days of employment.

Responsibilities

• Clean, sweep and mop all common office areas including lobbies, bathrooms, pantries, breakout areas, and conference rooms.
• Monitor, clean and service the wellness rooms, showers, bike room, and workshop area.
• Respond to any major spills and clean accordingly.
• Remove litter and rubbish from main communal areas.
• Prepare conference rooms for use, ensuring they are cleaned, seating is realigned, waste is removed, and whiteboards are cleaned.
• Prepare conference center rooms before and after meetings.
• Refill supply stations with coffee, hand sanitizer, air freshener, etc., particularly for peak use periods.
• Complete the daily maintenance checklist and report to the Facilities Manager all facilities issues found.
• Respond, comment, and close work order tickets in a timely manner.
• Ensure applicable safety hazard signs are placed appropriately as required e.g., wet paint, out of service, and wet floor warning signs.
• Ensure compliance with health and safety regulations, conduct regular safety checks, and assist in emergency evacuation procedures and drills.
• Assist in workstation relocations, move files and furniture as needed.
• Help order supplies required for facility maintenance and report supply levels in a timely manner for reordering.
• Monitor the facilities and equipment to ensure a well-maintained working environment and report as required.
• Complete minor repairs and building improvements.
• Work with the building staff regarding upkeep of the NYCEDC offices and floors.
• On-call, respond to facility emergencies on nights or weekends if needed. Respond to emergencies such as server room and IDF closet HVAC equipment failures, pipe leaks, floods, building emergencies, and equipment maintenance inspections.
• Provide mailroom coverage as needed.
• Other duties as assigned.

Skills

HVAC knowledge

Microsoft Office

Effective communication

Independence & teamwork

Physical stamina

Customer-centric

Education

High school diploma or equivalent

Tools

Hand tools

Power tools

Electrical work

Carpentry

Plumbing

Job description

New York City Economic Development Corporation is seeking a Facilities Assistant to support the Facilities Manager in keeping NYCEDC offices safe, clean, and well maintained. The role covers daily housekeeping, supply management, safety checks, and basic repairs to keep operations smooth for staff and visitors.

You will respond to maintenance requests, assist with conference room setup, and coordinate with building staff on relocations and emergencies.