Facilities Assistant

New York City Economic Development Corporation; New York (NY); On-site; USD 55,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, and pharmacy plans

Vision and hearing benefits

Flexible spending accounts for health

Job summary

New York City Economic Development Corporation is seeking a Facilities Assistant to support the Facilities Manager in keeping NYCEDC offices safe, clean, and well maintained. The role covers daily housekeeping, supply management, safety checks, and basic repairs to keep operations smooth for staff and visitors.

You will respond to maintenance requests, assist with conference room setup, and coordinate with building staff on relocations and emergencies.

Qualifications

• High school diploma or equivalent.
• At least 3 years of porter or hospitality facilities experience.
• Demonstrated experience using hand and electric tools; ability to perform minor carpentry, electrical, mechanical, and plumbing repairs.
• Work ing knowledge of HVAC systems and equipment.
• Proficient in Microsoft Office Suite.
• Valid NYS driver’s license required.
• Ability to lift up to 75lbs.
• Effective communicator with staff at all levels, building personnel, and external partners.
• Demonstrated ability to work both independently and collaboratively with minimal supervision.
• Dependable, professional, and customer centric oriented.
• Availability for occasional overtime with advance notice.
• NYC residency within 180 days of employment.

Responsibilities

• Clean, sweep and mop all common office areas including lobbies, bathrooms, pantries, breakout areas, and conference rooms.
• Monitor, clean and service the wellness rooms, showers, bike room, and workshop area.
• Respond to any major spills and clean accordingly.
• Remove litter and rubbish from main communal areas.
• Prepare conference rooms for use, ensuring they are cleaned, seating is realigned, waste is removed, and whiteboards are cleaned.
• Prepare conference center rooms before and after meetings.
• Refill supply stations with coffee, hand sanitizer, air freshener, etc., particularly for peak use periods.
• Complete the daily maintenance checklist and report to the Facilities Manager all facilities issues found.
• Respond, comment, and close work order tickets in a timely manner.
• Ensure applicable safety hazard signs are placed appropriately as required e.g., wet paint, out of service, and wet floor warning signs.
• Ensure compliance with health and safety regulations, conduct regular safety checks, and assist in emergency evacuation procedures and drills.
• Assist in workstation relocations, move files and furniture as needed.
• Help order supplies required for facility maintenance and report supply levels in a timely manner for reordering.
• Monitor the facilities and equipment to ensure a well-maintained working environment and report as required.
• Complete minor repairs and building improvements.
• Work with the building staff regarding upkeep of the NYCEDC offices and floors.
• On-call, respond to facility emergencies on nights or weekends if needed. Respond to emergencies such as server room and IDF closet HVAC equipment failures, pipe leaks, floods, building emergencies, and equipment maintenance inspections.
• Provide mailroom coverage as needed.
• Other duties as assigned.

Skills

HVAC knowledge

Microsoft Office

Effective communication

Independence & teamwork

Physical stamina

Customer-centric

Education

High school diploma or equivalent

Tools

Hand tools

Power tools

Electrical work

Carpentry

Plumbing

Job description

Our Vision : To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.

Our Mission : Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.

Position Overview: The Facilities Assistant supports the Facilities Manager in ensuring NYCEDC’s office facilities are well-maintained, safe, and operational for staff and visitors. This role involves a variety of tasks related to the upkeep of the office space, equipment, and services such as removing debris, maintaining common areas, restocking pantries/bathrooms, and responding to all cleaning emergencies and facilities maintenance equipment issues.

Essential Duties and Responsibilities:

• Clean, sweep and mop all common office areas including lobbies, bathrooms, pantries, breakout areas, and conference rooms.
• Monitor, clean and service the wellness rooms, showers, bike room, and workshop area.
• Respond to any major spills and clean accordingly.
• Remove litter and rubbish from main communal areas.
• Prepare conference rooms for use, ensuring they are cleaned, seating is realigned, waste is removed, and whiteboards are cleaned.
• Prepare conference center rooms before and after meetings.
• Refill supply stations with coffee, hand sanitizer, air freshener, etc., particularly for peak use periods.
• Complete the daily maintenance checklist and report to the Facilities Manager all facilities issues found.
• Respond, comment, and close work order tickets in a timely manner.
• Ensure applicable safety hazard signs are placed appropriately as required e.g., wet paint, out of service, and wet floor warning signs.
• Ensure compliance with health and safety regulations, conduct regular safety checks, and assist in emergency evacuation procedures and drills.
• Assist in workstation relocations, move files and furniture as needed.
• Help order supplies required for facility maintenance and report supply levels in a timely manner for reordering.
• Monitor the facilities and equipment to ensure a well-maintained working environment and report as required.
• Complete minor repairs and building improvements.
• Work with the building staff regarding upkeep of the NYCEDC offices and floors.
• On-call, respond to facility emergencies on nights or weekends if needed. Respond to emergencies such as server room and IDF closet HVAC equipment failures, pipe leaks, floods, building emergencies, and equipment maintenance inspections.
• Provide mailroom coverage as needed.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent
• At least 3 years of porter or hospitality facilities experience
• Demonstrated experience using hand and electric tools; ability to perform minor carpentry, electrical, mechanical, and plumbing repairs
• Work ing knowledge of HVAC systems and equipment
• Proficient in M icrosoft Office Suite
• Valid NYS driver’s license required
• Ability to lift up to 75lbs
• Effective communicator with the ability to work with sta ff at all levels, building person nel, and external partners
• Demonstrated ability to work both independently and collabo ratively with minimal supervision
• Dependab le, professional, and customer centric or iented
• Availability for occasio nal overtime with advance notice
• NYC residency within 180 days of employment.

Salary Range

$55,000 - $57,000 USD

About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city’s future economy .

NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance . We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:

• Medical, dental, and pharmacy plans
• Vision and hearing benefits
• Flexible spending accounts for healthcare and dependent care
• Short term and long-term disability coverage
• 100% employer covered life insurance and supplemental life insurance coverage
• Up to 25 vacation days
• Floating Holidays and Summer Fridays
• Parental leave - up to 20 paid weeks
• Retirement savings programs
  • Company-paid 401(a) defined contribution plan
  • 457(b) tax-advantaged retirement savings plan
• Tuition Reimbursement program
• Continuing education and professional development
• Public Service Loan Forgiveness (PSLF) eligible employer
• College savings plan
• A Calm.com membership for mindfulness and mental health support
• Employee discounts through Plum Benefits and much more

Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.

The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining , and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.

At NYCEDC, all applications are reviewed by our Talent Acquisition team and hiring managers. We do not use artificial intelligence (AI) tools to screen, evaluate, and make decisions regarding candidate resumes or applications. Each candidate is considered through a thoughtful, human-led review process to ensure equity , consistency, and alignment with the needs of the role.

For more information, visit our website at edc.nyc .