Facilities & Operations Specialist

Sga-Youth-; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

SGA is seeking an Administrative Operations Coordinator to support day-to-day facilities, vendors, and technology services across multiple locations in Chicago. The role emphasizes organization, coordination, problem-solving, and strong communication to ensure safe and efficient work environments.

You will work with landlords, contractors, and internal teams to monitor projects, manage schedules, and document actions and outcomes.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 3–5 years of progressively responsible experience in facilities/administrative operations or nonprofit operations.
• Experience with leases, vendor management, or contracts is preferred.

Responsibilities

• Coordinate day-to-day facilities and administrative operations across locations to ensure safe, functional, and organized sites.
• Conduct and coordinate inspections and document findings, actions, and follow-up.
• Coordinate repairs, maintenance requests, work orders, and vendor services with landlords and contractors.
• Monitor contracts and vendor services to ensure timely delivery and issue resolution.
• Support lease administration, renewals, notices, insurance requirements and landlord communications.
• Coordinate building access, alarms, and related IT vendor services with internal teams.
• Monitor office supplies and manage purchasing, distribution, and inventory.

Skills

Organization

Communication

Problem Solving

Vendor Management

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Google Workspace

Adobe Products

Job description

SGA is seeking an Administrative Operations Coordinator to support day-to-day facilities, vendors, and technology services across multiple locations in Chicago. The role emphasizes organization, coordination, problem-solving, and strong communication to ensure safe and efficient work environments.

You will work with landlords, contractors, and internal teams to monitor projects, manage schedules, and document actions and outcomes.