Finance & Operations Administrator

Usg; United States; On-site; USD 83,097,000 - 100,289,000; Full time

Benefits offered by this job

Medical insurance options

Vision and dental coverage

401(k) with company match

Pension plan

Paid time off and holidays

Bonus potential

Job summary

USG, a Chicago-based leader since 1902, seeks an administrative professional to support plant operations. You will greet visitors, handle vendor invoices, manage records, and assist with payroll and month-end activities.

This role requires strong office software skills and reliability in a fast-paced, safety-focused environment. Key tasks include maintaining accrual accounts, processing packing slips, and coordinating with management on contract paperwork and invoicing.

Qualifications

• Associates degree or 3+ years of experience preferred.
• Proficient in Microsoft Outlook, Word, Excel, and Access.
• Must have strong organizational and verbal communication skills.
• Self-motivated with the ability to handle multiple tasks.
• Must pass background check.

Responsibilities

• Greet visitor(s) and make them feel welcome at our plant and help them with logging into Lobby Guard.
• Resolve Genpact exceptions and maintain the SHOA-Payables mailbox.
• Maintain the Accrual Rebuild accounts.
• Assist with lunches for meetings and activities.
• Orders all office supplies.
• Verify packing slips match Oracle PO Receipts report and file packing slips.
• Assist in records retention schedule and dispose of/archive office files when required.
• Maintain contract paperwork files – including mailing/e-mailing and verification before plant manager signature.
• Responsible for all contract invoices – ensure owner’s representatives enter receipts in Oracle and invoices are sent for payment.
• Assist with payroll sign-off and reconcile inventory/production when needed.
• Be available for month end closing.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Organizational skills

Verbal communication

Self-motivation

Education

Associates degree or 3 years experience

Tools

Oracle PO Access

Oracle AP Access

Job description

USG, a Chicago-based leader since 1902, seeks an administrative professional to support plant operations. You will greet visitors, handle vendor invoices, manage records, and assist with payroll and month-end activities.

This role requires strong office software skills and reliability in a fast-paced, safety-focused environment. Key tasks include maintaining accrual accounts, processing packing slips, and coordinating with management on contract paperwork and invoicing.