Facility Operations Administrative Specialist

Hunt Companies, Inc; Valdosta (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision benefits

Paid time off

Retirement plan

HSA/FSA

Career development

Job summary

CGL Facility Management, LLC is seeking an Administrative Assistant (Facility) to provide comprehensive administrative support to the Facility Manager and maintenance staff. You will handle scheduling, data entry, invoicing, and first-point-of-contact duties for customers and vendors.

The role requires strong communication, organization, and Microsoft Office skills, plus experience with CMMS and onboarding activities in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• Associate's degree preferred.
• 1 year of administrative assistant experience required.
• 1 year of Accounts Payable experience preferred.

Responsibilities

• Responds to incoming calls and vendor requests; relays messages to maintenance team.
• Operates Microsoft Office and CMMS to perform data entry and scheduling.
• Maintains general filing systems and orders office supplies.
• Assists Facility Manager with onboarding new hires and credential setup.
• Supports safety training and corporate training compliance.

Skills

Communication skills

Time management

Team player

Microsoft Office

Multitasking

Organizational skills

Attention to detail

Independent worker

Written and verbal communication

Education

High School Diploma or GED

Associate's Degree

Tools

CMMS

Ultpro

MiHR

Outlook

Job description

CGL Facility Management, LLC is seeking an Administrative Assistant (Facility) to provide comprehensive administrative support to the Facility Manager and maintenance staff. You will handle scheduling, data entry, invoicing, and first-point-of-contact duties for customers and vendors.

The role requires strong communication, organization, and Microsoft Office skills, plus experience with CMMS and onboarding activities in a fast-paced environment.