Facilities Operations & Data Coordinator

Collegiate School; Henrico (VA); Presencial; USD 42 000 - 62 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Free lunch

Professional development opportunities

Collaborative environment

Resumo da oferta

Collegiate School seeks a Facilities Coordinator to provide administrative and operational coordination for the Facilities Department. This full-time 12-month role supports visitors, handles calls, and manages records, data, and work orders, with a focus on process improvements.

Reporting to the Director of Facilities Management, the position requires strong organization, problem-solving, and willingness to learn facilities operations. Virginia driver’s license is needed.

Qualificações

• At least 3 years of administrative support or related experience.
• Excellent attention to detail and reliable records management.
• Proficient Excel skills; familiarity with cloud-based tools and basic reporting.
• Strong written and verbal communication; ability to work independently.
• Ability to manage multiple tasks and prioritize effectively.
• Valid Virginia driver’s license.

Responsabilidades

• Provide administrative, operational, and coordination support for Facilities activities.
• Manage the CMMS: entering, tracking, closing work orders, records, and reports.
• Utilize Excel and Google Sheets to organize, review, and analyze data for reports.
• Collaborate with Director and Supervisors to identify inefficiencies and improve processes.
• Assist with departmental financial oversight, including budget planning, spending, and invoicing.
• Coordinate and maintain vendor contracts, service agreements, and related documents.
• Handle daily front-office duties: check in visitors, answer calls, and direct inquiries.
• Perform general clerical tasks and office duties as needed.
• Perform other facilities duties as assigned.

Conhecimentos

Administrative support

Time management

Data entry

Excel

Attention to detail

Communication skills

Independent problem solving

Ferramentas

CMMS

Google Sheets

Descrição da oferta de emprego

Collegiate School seeks a Facilities Coordinator to provide administrative and operational coordination for the Facilities Department. This full-time 12-month role supports visitors, handles calls, and manages records, data, and work orders, with a focus on process improvements.

Reporting to the Director of Facilities Management, the position requires strong organization, problem-solving, and willingness to learn facilities operations. Virginia driver’s license is needed.